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InVita Healthcare Technologies
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Baltimore City Public Schools
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$55k-109k (estimate)
0 Months Ago
Contract Management Specialist
$99k-129k (estimate)
Full Time 2 Weeks Ago
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InVita Healthcare Technologies is Hiring a Remote Contract Management Specialist

Job Title: Contract Management SpecialistDepartment: FinanceReporting to: Chief Financial OfficerLocation: Remote in the continental USA. Maryland local applicants to be given preference and enact a hybrid working environment. Hours of work: Typical hours of work are from 8:30 AM until 5:00 PM Monday through Friday. Additional hours may be necessary as needed. This position is exempt from overtime.Compensation: $65,000 annually.Who we are: InVita develops specialized medical software for regulated industries that support the advancement of public health and safety. We are the acknowledged leader in the markets we serve. Our subject matter expertise is unmatched in the industry and our products are used by public health and medical professionals across the globe. We have employees spanning across the US and two main offices (Baltimore & Los Angeles).Overview: The Contract Management Specialist is primarily responsible for coordinating and managing all activities related to the procurement, development, review, and monitoring of contracted software renewals. They must develop and maintain multiple contracts at a time with businesses across the country and adhere to policies and procedures for contract development and maintenance. Working effortlessly between departments, this role serves as the primary liaison between the sales team during the final negotiation process and the client.Who: The ideal candidate is an energetic, well-organized individual who is comfortable supporting and reporting to both the sales and finance department. This position requires an empathetic, diplomatic, and adaptable self-starter who is highly motivated and able to prioritize work and multi-task.Essential Functions:
  • Prepare, maintain, and organize all client contract related documents, including but not limited to, SaaS Agreements, Fee Acknowledgements, Service Data Amendments, Purchase Orders, Vendor Forms, Business Associate Agreements, and Statements of Work.
  • Prepare contract documents for the InVita Sales Team for new business opportunities.
  • Maintain a revenue base by managing account retention & contract renewals.
  • Prepare renewal and churn status reports, while monitoring and reporting upcoming potential churn.
  • Resolve risks, problems, and non-compliance issues.
  • Communicate renewal information and requirements directly with clients and remain point of contact for questions/guidance/assistance.
  • Partner with cross functional teams, aiding, as necessary.
  • Track & monitor all client contracts and/or purchase order expirations.
  • Review Sales team’s opportunities and approve entry into Salesforce.
  • Assist Accounting Manager and CFO with billing, invoicing, collections, and audits, as needed.
  • Other related duties, as assigned.
Qualifications:
  • 5 years’ experience in customer-facing organizations.
  • Bachelor’s degree in business, accounting, finance or related.
  • Strong empathy for customers AND passion for revenue and growth.
  • Superb communication & interpersonal skills, demonstrating excellent negotiation and conflict resolution skills.
  • Keen eye for details and discrepancies.
  • Experience supporting projects related to sales and administration.
  • Demonstrated knowledge of basic economics, budgeting, and accounting principles.
  • Business development focus and experience (relative to new products, services, and go-to-market approaches.)
Physical Demands and Work Environment: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
  • While performing the duties of this position, prolonged periods of sitting at a desk and working on a computer may be required.
  • Additionally, the employee is regularly required to talk or hear.
  • The employee frequently is required to use hands or fingers, handle, or feel objects, tools, or controls.
  • The employee is occasionally required to stand; walk; sit; reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl.
  • The employee must occasionally lift and/or move up to 15 pounds.
  • Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus.
  • The noise level in the work environment is usually moderate.
  • Ability to travel on a flexible schedule. Airplane travel is necessary.
This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.InVita provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Job Summary

JOB TYPE

Full Time

SALARY

$99k-129k (estimate)

POST DATE

04/13/2024

EXPIRATION DATE

04/30/2024

WEBSITE

invitahealth.com

HEADQUARTERS

Las Vegas, NV

SIZE

<25

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The following is the career advancement route for Contract Management Specialist positions, which can be used as a reference in future career path planning. As a Contract Management Specialist, it can be promoted into senior positions as a Contracts Administrator V that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Contract Management Specialist. You can explore the career advancement for a Contract Management Specialist below and select your interested title to get hiring information.

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