27 executive administrative assistant Jobs in troy, mi
BeneSys, Inc. is Hiring an Executive Administrative Assistant Near Troy, MI
SummaryBeneSys is seeking a motivated, hardworking, and highly organized professional with prior experience as an Executive Administrative Assistant. This position’s principal responsibility is to support the Chief Executive Officer but will also provide some administrative support to the Human Resources Department.
ESSENTIAL DUTIES AND RESPONSIBILITIES include but are not limited to:
Provide sophisticated calendar management for CEO. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
- Act as a liaison and provide support to the Board of Directors. Arrange and handle all logistics for Board, executive and committee meetings and events: order breakfast/lunch/snack as appropriate; schedule meetings; draft agendas; take minutes; develop, compile, and distribute presentation materials.
- Communicate with the staff on the CEO’s behalf and coordinate high-level meetings both internally and externally.
- Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with internal and external stakeholders; composing and preparing correspondence; and maintaining contact lists.
- Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO’s style and organization policy.
- Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated. Anticipate CEO’s needs in advance of meetings, conferences, etc.
- Make complex travel arrangements and itineraries; prepare all correspondence related to arrangements; and complete expense reports.
- Assist with meeting preparation and recording meeting minutes.
- Plan/organize and implement events such as meetings, business luncheons, or client dinners.
- Handle confidential information; organize and maintain files.
- Order business cards, name plates and other office supplies and equipment to support the CEO and Human Resources Department.
- Prepare information and research for executive needs.
- May help plan company events, meetings, and employee team building activities or special projects.
- Interact with trustees, plan professionals, contributing employers and participants.
Computer Skills. Must have prior experience in advanced-level use of Microsoft Teams, Outlook, Excel, Calendar and PowerPoint. Prior experience with Concur a plus.
Language and Communication Skills. Excellent written and verbal communication, including the ability to write clear and concise communications using excellent grammar. High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, donors, and funded partners.
Mathematical Skills. Able to apply basic concepts of addition, subtraction, multiplication, division, fractions, decimals, and percentages.
Reasoning Ability. Must have solid problem-solving skills with the ability to react with appropriate levels of urgency to situations that require quick response or turnaround. Excellent judgment is essential. Able to maintain a high level of integrity and discretion in handling confidential information.
Organizational Skills. Make appropriate, informed decisions regarding priorities and available time. Exceptional organizational skills and impeccable attention to detail. Ability to complete a high volume of tasks and projects with little or no guidance.
WORK ENVIRONMENTThe position operates in an office setting, using standard office equipment such as: computers, phones, photocopiers, filing cabinets, fax machines, etc.
PHYSICAL DEMANDSThis position involves sustained periods of sitting and keyboarding. Some light lifting may also be required.
WORK SCHEDULEFull-time, in office, Monday – Friday, 8:00am - 5:00pm, with a 1-hour unpaid lunch.
Competitive Benefits
- Medical/Dental/Vision, with option for dependent coverage
- Flexible spending accounts
- Company-paid basic life/AD&D, short-term disability, and long-term disability insurances
- 15 days Paid Time Off during first full calendar year
- 12 paid holidays
- 401(k) with employer match
OUR CULTUREBeneSys wants to be a great service provider to the members we serve, and we recognize we can only do that if we are also a great employer with successful employees. In short, our success is driven by our employees’ successes. We want to be a place where people want to work, feel proud of what they do and feel fulfilled both professionally and personally. We want to create a place where employees can find long-term growth and potential.
Our culture focuses on three core values:
- Collaboration: working together across 31 locations to achieve the best for the company and our clients
- Dedication: striving to create an environment where all employees work toward a common goal while committing to providing the best customer service to our members and our colleagues
- Integrity: doing what we say we will do. Upholding strong ethical and moral principles
Job Summary
Full Time
Investment Management
$76k-98k (estimate)
05/21/2024
06/15/2024
benesysinc.com
TROY, MI
100 - 200
1979
Private
$10M - $50M
Investment Management
Related Companies
About BeneSys, Inc.
BeneSys provides administration and information technology services to trust funds.
The job skills required for Executive Administrative Assistant include Administrative Support, Presentation, Problem Solving, Organizational Skills, Commitment, Customer Service, etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Administrative Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Administrative Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Executive Administrative Assistant positions, which can be used as a reference in future career path planning. As an Executive Administrative Assistant, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Administrative Assistant. You can explore the career advancement for an Executive Administrative Assistant below and select your interested title to get hiring information.
If you are interested in becoming an Executive Administrative Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Executive Administrative Assistant for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Executive Administrative Assistant job description and responsibilities
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Executive Administrative Assistant jobs
An executive assistant must prove to the CEO that they are capable, positive, self-motivated, and organized.
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Start with a good telecommunications system.
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Learn knowledge of general office procedures (e.g., filing, correspondence, scheduling).
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Become Focused and Committed to Deadlines.
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Step 3: View the best colleges and universities for Executive Administrative Assistant.
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