Requisition ID: req46903
Job Title: Supply Chain Coordinator
Sector: Supply Chain
Employment Category: Regular
Employment Type: Full-Time
Compensation: USD 26.00 - 28.00 Hourly
Location: Denver, CO USA
Work Arrangement:
Job Description
Background: IRC Supply Chain entails all the systems and support functions necessary to implement programs effectively, inclusive of procurement, logistics, inventory, property, and asset management, as well as vehicle and fleet management. Global Supply Chain (GSC) provides Supply Chain (SC) support to all IRC offices worldwide. GSC experts ensure that SC activities are conducted in the best interest of the IRC and in compliance with applicable policies, Standard Operating Procedures (SOPs) and donor requirements.
Job Overview: As a key member of the IRC in Denver team, the Supply Chain Coordinator supports procurement efforts and oversees recordkeeping and reporting requirements. This position leads procurement efforts, manages IRC in Denver’s fleet in accordance with established protocols, and coordinates other related supply chain activities. Additionally, this position supervises the supply Chain Specialist and may supervise interns and volunteers.
Major Responsibilities:
Major responsibilities include, but are not limited to:
Procurement
- Research potential new vendors for needed furniture and household items and establish new vendor relationships in accordance with IRC procurement policies.
- Support procurement efforts by coordinating with vendors, managing supply lists, and tracking and communicating market prices. Inform management team of inventory-related needs.
- Order supplies, equipment, etc. in accordance with supply chain and financial compliance guidelines and coordinate servicing and repairs needed.
- Manage vendor billing/invoices in coordination with Finance team.
- Conduct distribution and network studies, monitor inventory, and analyze business requirements to develop strategies to achieve desired delivery times.
- Monitor inventory levels, track stock movements, and analyze demand patterns to optimize inventory levels and minimize stockouts.
- Collaborate with suppliers, vendors, and internal stakeholders to ensure timely and accurate delivery of materials and products.
- Identify and resolve supply chain issues, such as delays, quality problems, and non-compliance with specifications or regulations.
- Ensure compliance with Anti-Terrorism Convention (ATC) and other policies, updating records and systems as needed to maintain required documentation.
- Implement and maintain supply chain management systems, software, and tools to enhance operational efficiency.
- Collaborate with the logistics team to plan and schedule shipments, ensuring cost-effective and efficient transportation.
- Other duties as assigned.
Logistics Coordination
- Plan and schedule the transportation of goods from vendors to warehouses or clients.
- Move equipment and goods between facilities as needed to meet business requirements.
- Track and trace shipments to monitor delivery status and address any delays or issues that arise.
- Maintain records of shipping documents, including bills of lading, customs forms, and distribution documentations.
- Collaborate with internal teams to optimize logistics processes and improve efficiency.
Data Analysis and Reporting
- Collect, analyze, and interpret data related to inventory levels, logistics performance, and supply chain metrics.
- Prepare regular reports on key performance indicators (KPIs), such as inventory turnover, fill rate, and on-time delivery.
- Identify areas for improvement and recommend strategies to optimize inventory management and logistics operations.
- Utilize inventory management software and other tools to track inventory and logistics activities.
Job Requirements:
Education
Bachelor’s degree business administration, supply chain management, logistics or similar field strongly preferred. May be substituted with equivalent years of relevant work experience.
Work Experience
- Minimum 3 years of related professional experience; preferably in a not-for-profit or other social services environment.
- Demonstrated Skills & Competencies
- Demonstrated ability to promote an organizational culture that reflects IRC’s core values of service, accountability, integrity, and equality.
- Ability to lead in a way that recognizes that IRC’s work is best accomplished through the true collaboration of individuals from many cultures with a great variety of skills and perspectives.
- Strong relationship building, diplomacy and networking skills; ability to effectively build internal and external relationships.
- Demonstrated ability to manage complex logistics involving multiple stakeholders within a limited timeframe.
- Demonstrated success working and communicating effectively in a multi-cultural environment.
- Self-starter with excellent problem-solving skills combined with the proven ability to prioritize and manage time effectively.
- Ability to adapt to changing priorities and work well under pressure.
- Attention to detail and accuracy in work product.
- Fluent in English, both spoken and written.
- Proficient in Microsoft Office applications (Word, Excel, Outlook); ability to use the internet and other digital tools for data entry, research, and problem-solving purposes.
- Able to lift 50 lbs. safely.
- Valid driver’s license and access to a reliable, insured personal vehicle.
Work Environment:
- This in-person position moves between a standard office environment and a warehouse environment.
- Occasional weekend and/or evening work is required.
- This role entails periodic travel in and around the Denver metro area to attend meetings, carry out the responsibilities outlined above, and represent the IRC with donors, partners, and vendors.
- Staff are required to adhere to IRC’s COVID risk mitigation policies, which may include masking, physical distancing, enhanced hygiene practices, symptom screening, and isolation and quarantine when needed. IRC policies may be stricter than federal, state, or local level policies.
Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.
Commitment to Diversity and Inclusivity: IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.
Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.
Professional Standards: The IRC and IRC staff must adhere to the values and principles outlined in IRC Way – Global Standards for Professional Conduct. These are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
US Benefits: We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days (depending on role and tenure), medical insurance starting at $145 per month, dental starting at $7 per month, and vision starting at $5 per month, FSA for healthcare, childcare, and commuter costs, a 403b retirement savings plans with up to 4.5% immediately vested matching contribution, plus a 3-7% base IRC contribution (3 year vesting), disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.
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