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The Trust and Security Product (TSP) team is chartered with delivering foundational trusted data platforms and SaaS services for Intel's Trust and Security Portfolio, enabling market differentiating capabilities for software monetization and industry leadership. We are seeking an Executive Assistant to join our team!
Fundamental Enterprise Class product capabilities around security, privacy, scale, and operations with a software first mindset. We are a diverse and inclusive team with experience across multiple software industries from startups to large enterprises. We work transparently together with a growth mindset, a can-do attitude, and drive for results through innovation and operational excellence (while having fun).
Think big and bold, outside of the box, and get things done.
You will be responsible for, but not limited to:
Duties include organizing and managing extremely complex calendar schedule(s) for one or more managers, maintaining executive's agenda and assisting in planning appointments, customer meetings, conferences, etc.
Makes extensive travel arrangements and prepares expense reports.
Provides support for departmental events, quarterly events and recognition as well as coordinating activities across the organization, events, conferences, F2Fs, etc: plans and organizes the events, prepares agendas, coordinates all logistics.
Exercises diplomacy, tact, and judgment in interacting with a wide range of constituents at varying levels of an organization including staff at all levels, administration staff; customers.
Maintains In-depth understanding of office management procedures and departmental and legal policies.
Demonstrates strong accuracy and attention to detail while taking the initiative to manage logistics of the department/division such as maintaining divisional organizational charts, phone distribution lists and divisional logistics needs.
Strong capability working with all Microsoft tools, Intel tools, purchasing and finance systems.
"Office Manager" duties for the whole extended team, providing support including being central connector, and general pulse of the organization.
Strong skills managing and running projects (big and small), with minimal supervision.
General administrative duties such as order supplies, CR coordination, generating shipping memo, etc.
Coordinates activities to ensure division goals are met, effectively mentoring and integrating new admins and ensuring all admins understand department procedures and expectations.
Works closely with the Senior and Executive administrative staff and works productively as a team member.
Behavioral traits that we are looking for:
Thrives working in a fast, dynamic, work environment: Always on, always growing, always learning - growth mindset.
Proactively doing everything possible for the team to support their success. Fearless in taking on new challenges.
Diplomacy, tact, and judgment in interacting with a wide range of constituents at varying levels of an organization.
Attention to detail, high work quality. Speed of execution with added value decision making.
Expert in handling and maintaining confidentiality using discretion and sound judgment.
Effective organizational skills to improve the efficiency of administrative processes.
Possesses strong customer service orientation.
Ability to think on your feet and flex quickly, but methodically, closing requests accurately while adaptable to various competing demands.
Proven teamwork skills. Highly resourceful team player and self-starter with the ability to work with minimal supervision/direction and ambiguity, but willingness to reach out to partner. Build strong working relationships with key staff members and stakeholders.
Strong interpersonal and communication skills and comfortable interacting with all levels inside and outside Intel. Expert level written and verbal communication skills.
Is willing to handle multiple responsibilities while maintaining a high-level of performance.
Is willing to recognize potential issues in advance and proactively mitigate in creative ways.
Be very well organized, flexible and proactive. It will be essential the candidate can handle unexpected interruptions and challenges in a fast-paced environment.
You must possess the below minimum qualifications to be initially considered for this position. Preferred qualifications are in addition to the minimum requirements and are considered a plus factor in identifying top candidates.
Minimum Qualifications
The candidate must have a High School Diploma/equivalent and 7 years of experience in:
Executive level administrative support.
Microsoft Office Suite Skills, Sharepoint, Teams, and other tools.
Concur.
Workday.
Event Management, ie: quarterlies, F2F meetings and assisting in team building activities.
Executive level calendar scheduling and travel arrangements.
This position is not eligible for Intel Immigration sponsorship.
Preferred Qualifications
Intel tool knowledge.
Other
Semiconductor
$99k-126k (estimate)
02/18/2024
04/16/2024
intel.com
SANTA CLARA, CA
>50,000
1968
Public
PATRICK GELSINGER
>$50B
Semiconductor
Intel is a California based technology company that designs and builds processors, motherboards, electronic disk, storage devices and mobile chips.
The job skills required for Executive Administrative Assistant include Scheduling, Microsoft Office, Planning, Coordination, Initiative, Confidentiality, etc. Having related job skills and expertise will give you an advantage when applying to be an Executive Administrative Assistant. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Executive Administrative Assistant. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Executive Administrative Assistant positions, which can be used as a reference in future career path planning. As an Executive Administrative Assistant, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Administrative Assistant. You can explore the career advancement for an Executive Administrative Assistant below and select your interested title to get hiring information.
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Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Executive Administrative Assistant job description and responsibilities
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Executive Administrative Assistant jobs
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Start with a good telecommunications system.
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Learn knowledge of general office procedures (e.g., filing, correspondence, scheduling).
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Become Focused and Committed to Deadlines.
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