3 Office Administrator (Part-Time) Jobs in Golden, CO
Instrumental Group is Hiring an Office Administrator (Part-Time) Near Golden, CO
As an Office Administrator you will be required to work in office to support the entire team by maintaining a clean, organized, and stocked environment as well as adding additional value by handling timely invoicing, accounts receivable, and accounts payable duties.
This will be a hybrid role after the training period. Mondays, Wednesdays, and Fridays will be in office and Tuesdays and Thursdays will be work from home.
This position is hourly and will work 10-20 hours per week and the specific hours are flexible.
In this role, your responsibilities will be:
- General Office Administration
- Process incoming and outgoing mail
- Send New Hire Kits
- Manage office supply inventory
- Manage Snacks-Costco online ordering
- Water plants, stock fridge
- Manage all incoming calls to the office line
- Manage office travel-booking flights, rental cars, and lodging as appropriate or needed
- Manage Office Vendor Relationships (Cleaning company, Landscaping, Snow Plow, Gutter Cleaners, Coffee Company etc.)
- Coordinate office events (lunch in's, happy hours, in person training, etc.)
- Invoicing
- Send accurate invoices out at the right time
- Track upcoming automated invoices & verify/update revenue group & sub-group breakdown with contracts
- Upload Invoices to Client Portals as appropriate
- Insure accuracy of accounting contacts for Clients updating as necessary
- Manage PO#'s to ensure they are reflected correctly on invoices before sent
- Accounts Receivable
- Track & know the status of all current invoices out
- Perform client collections outreach for past due invoices
- Process client payments
- Process weekly deposit
- Records Management - Save paper and digital copies of all payments
- Accounts Payable
- Credit card expense reconciliation
- Bank reconciliation
- Pay outstanding Invoices via check, ACH, or wire transfer
- Process employee expense reimbursements
- Manage payment inquiries from vendors
- Records Management - Save Paper and digital copies of all payments
- Excellent written and verbal communication skills
- Experience with Google Suite
- Experience with QuickBooks
- Ability to multitask
- Business professionalism
- Integrity
- Great attention to detail
- Ability to think analytically
- High School Diploma
- General Office Experience
- Major plus if you have experience with HubSpot! (not required)
Job Summary
Part Time
$42k-54k (estimate)
04/30/2024
05/13/2024
The following is the career advancement route for Office Administrator (Part-Time) positions, which can be used as a reference in future career path planning. As an Office Administrator (Part-Time), it can be promoted into senior positions as an Office Services Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Administrator (Part-Time). You can explore the career advancement for an Office Administrator (Part-Time) below and select your interested title to get hiring information.
If you are interested in becoming an Office Administrator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Office Administrator for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Office Administrator job description and responsibilities
The office administrator will work closely with staff to provide administrative support and delegate tasks to members of the administrative team to facilitate efficient workflow.
01/16/2022: Santa Cruz, CA
Office administrators are responsible for administrative and organizational tasks, and they make sure that employees remain focused on assigned tasks.
02/16/2022: La Crosse, WI
Office Administrator ensures general management of the office, overseeing operational efficiency, effective communications, and other types of strategic and tactical planning.
01/18/2022: Portland, ME
The Office Administrator is ensuring the security of office records/classified materials, equipment and office machines.
01/09/2022: Twin Falls, ID
The Office Administrator prepare, format and quality check documents such as reports, spreadsheets, fee proposal letters, memos, minutes, etc., using Microsoft Office applications.
02/20/2022: Provo, UT
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Office Administrator jobs
Office Administrator must possess adaptability to work under pressure.
12/28/2021: York, PA
Must be proficient with technology (Google Drive, MS Office, etc.).
02/26/2022: Newport News, VA
To become a Office Administrator he/she must have the ability to use a desktop computer and office suite software packages.
12/15/2021: Canton, OH
Proven experience as an office administrator, office assistant or relevant role.
01/20/2022: Charleston, WV
Excellent knowledge of MS Office and office management software (ERP etc.).
02/20/2022: Huntington, WV
Step 3: View the best colleges and universities for Office Administrator.
