Insight Global is hiring an Operations Coordinator supporting our government consulting client full time, on-site in Bethesda, MD.

• Establish and maintain a fiscal year calendar; update shared calendars and databases;
• coordinate filing of office-wide reports and other activities including performance management
• documents, awards, committee memberships, etc.
• Organize, coordinate, and administer the administrative components of the assigned servicing
• area; collaborate with program officials and administrative offices.
• Coordinate meetings, workshops and courses for staff, schedule conference rooms.
• Produce a wide range of documents; address a variety of office needs which may include word
• processing, information management, report preparation, publications, information gathering,
• communication, etc.
• Develop, maintain, and utilize various administrative databases.
• Coordinate the preparation of a variety of items such as travel requests, professional service
• orders, requests for sponsored travel (Form 348), outside activities (Form 520), official duty
• memoranda, leave authorizations, training requests, individual/mass mailings, correspondence,
• reports and various forms.
• Coordinate and process equipment and office supply order requests; serve as the point of
• contact in the administration of all maintenance contracts for office equipment.
• Work as a liaison with other administrative groups to facilitate meeting organizational goals for a
• variety of high-level programs.
• Provide information to program staff on policies and procedures for government travelers and
• invited guests.
• Serve as a resource for staff regarding established policy; keep abreast of new guidance and
• policies; disseminate information to staff and respond to requests for information regarding
• status of projects or actions.
• Maintain tracking systems; use records management system to ensure proper filing,
• accountability, storage and retrieval of files.
• Maintain databases for tracking, analyzing, and reporting of all activities including professional
• activities, travel and project management.
• Prepare documents and enter information into administrative systems in the areas of recruitment
• of new staff, time and attendance, accessions, and separations.
• Maintain office records including office procurements and reimbursement procedures.
• Enter requests for office supplies using POTS.
• Inventory office supplies and equipment; prepare and process purchase requests and
• maintenance agreements.
• Process and track order requests using government systems (i.e., POTS) on behalf of branch
• staff.
• Prepare and track requests and justifications for the purchase of materials, supplies and office
• equipment; follow up on purchase and procurement requests; review receiving documentation
• and reconcile all receiving problems; maintain records and spreadsheets of all requests.
• Provide direct administrative, procedural, and informational resource support; work with staff to
• coordinate program workflow.
• Perform a variety of complex, specialized support tasks on an ongoing and ad hoc basis; manage
• special projects, draft letters and reports, prepare/edit presentations, develop meeting agendas
• and create and update spreadsheets and databases.
• Plan or assist in the planning of special projects involving program issues; work with staff on the
• management of special crosscutting initiatives and task force groups to accomplish programmatic
• goals.
• Conduct project close out reviews to reflect current processes and identify areas for
• improvement.
• Gather and analyze information about processes and programs.
• Assist with maintenance of SharePoint sites and shared electronic document/data libraries,
• including development, and monitoring of content and ensuring that documents and/or data
• posted to the sites are accurate and filed appropriately.
• Gather, compile, analyze and evaluate data for performance management goals; implement
• solutions to drive continuous improvement of business processes.

Qualifications:

• Bachelor’s Degree
• At least five (5) years of experience in an administrative or business setting
• Expense reconciliation
• Project management/planning
• Timekeeping
• Fellowship program management
• Social Media
• Knowledge of the Federal Travel Regulation
• Meeting minutes/summary reports
• Executive level support
• Meeting coordination
• Travel planning

Job Type: Full-time

Pay: $30.00 - $32.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Ability to Relocate:

• Bethesda, MD: Relocate before starting work (Required)

Work Location: In person