Position Summary
Responsible for planning, supervising, and coordinating maintenance operations to provide timely and cost-effective maintenance services for the INLIVIAN, ensuring work is performed in accordance with HUD standards and general policies and objectives outlined by Property Manager. The incumbent acts as a working supervisor to maintenance staff at an assigned property or group of properties. The duties listed below illustrate the various types of work that may be performed. The omission of specific statements regarding duties does not exclude them from the position if the work is similar, related, or a logical assignment in association with this position.
Responsibilities
1. Repairs and maintains INLIVIAN structures using hand tools and power tools.
2. Oversees completion of maintenance tasks in the areas of carpentry, electrical fixtures, plumbing, and painting.
3. Plans, directs, and supervises daily activities of maintenance staff and establishes staff objectives and priorities.
4. Trains new maintenance staff on maintenance operations and works with Property Manager to identify professional development needs and opportunities for maintenance staff.
5. Reviews, evaluates, and schedules daily maintenance work orders and assignments with maintenance personnel, provides guidance and assistance to employees as needed to perform assigned work, and monitors progress of completion of work orders and staff assignments.
6. Participates in the day-to-day work assignments and activities, including performing routine maintenance tasks and responding to work orders.
7. Reviews and approves department staff timesheets to address discrepencies and/or verify accuracy of time spent relative to assignments.
8. Oversees all phases of housing maintenance, risk controls, and materials management.
9. Consults with the Property Manager in the decision process of future maintenance priorities and the coordination between private contractors and maintenance crew. Develops, schedules, and manages a preventive maintenance program designed to retain INLIVIAN properties in safe operating condition.
10. Acts as a liaison between Development and Property Management to provide input on plans, scopes of work, standardization of parts, and nature of maintenance projects.
11. Provides input concerning the INLIVIAN’s overall operating budget.
12. Ensures performance is in compliance with federal assessment programs.
13. Develops effective plans and procedures to improve maintenance operations.
14. Identifies and resolves unsafe or unsatisfactory conditions requiring maintenance, resolves code enforcement violations, and works to provide resolution to REAC issues to ensure a consistently acceptable score from HUD. This involves performing monthly inspections using REAC criteria, and may involve appropriate communications with tenants, informing them of the serious nature of these matters.
15. Obtains competitive quotes from vendors and requisitions equipment and parts when needed, ensuring compliance with INLIVIAN procurement policies and procedures. Recommends maintenance and materials management economy measures consistent with INLIVIAN objectives.
16. Meets with contractors during preparation of assessment reports, schematic designs, etc. in order to ensure achievement of INLIVIAN maintenance objectives. Reviews reports, studies, and bid documents to ensure conformity to INLIVIAN criteria and HUD requirements as appropriate. Monitors work performed for quality assurance.
17. Monitors special programs and coordinates the preparation of regular activities and status reports. Analyzes program effectiveness, and recommends program changes to Property Manager and Regional Managers.
18. Meet with Property Managers weekly and reviews schedules, reports, and requests to determine maintenance needs.
19. Attends meetings as needed to discuss matters concerning overall maintenance operations, ongoing projects, and performance of maintenance personnel. Serves as policy and program advisor to the Property Manager regarding INLIVIAN effectiveness in implementation of its maintenance program and HUD standards, and other department wide standards.
20. Prepares reports, statistical data, and records of general maintenance information in an accurate and timely manner as required.
21. Responds to and provides after-hours emergency assistance until problem is resolved and monitors all on-call and stand-by activity.
22. Demonstrates continuous efforts to improve operations, decrease turnaround times, streamline work proces