BC Traffic Specialist, an InfraStripe Company

For over 25 years BC Traffic Specialist has been a top provider of traffic solutions and services throughout California. Combined, our sales team has over 100 years of experience within the traffic industry with a depth of knowledge second to none.

BENEFITS

This position offers the following benefits, which new employees are eligible for on the first day of the month after their first thirty days of employment:

• Medical
• Vision
• Dental
• 401k (with matching option)
• PTO and company holidays

POSITION DESCRIPTION

This position is responsible for processing invoices internally and scanning over to the corporate office. Receiving vendor payment checks from corporate office and mailing to vendors. A critical component of this role is consistent communication with all our vendors. Reconciling invoices to purchase orders and ensuring the purchase orders are closed out in the accounting system. Maintain accurate job cost records including importing of contract and cost estimates from estimating team. Review of active jobs monthly to ensure coding is accurate and assigned to correct projects.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Investigates and settles problems associated with processing of invoices and purchase orders in a confidential and timely manner.
• Reconciles accounts and vendor statements by identifying errors in postings or omissions and works with corporate AP team to resolve.
• Verifies receipt of materials or services and matches invoices, shippers, and other documentation necessary to process payment and distribute checks according to established procedures.
• Maintain historical records for all accounts payable transactions.
• Manages vendor correspondence via phone or email and receives, researches, and resolves internal and external inquiries concerning account status.
• Receives non-Purchase Order invoices from vendors, routes invoices for approval manually and electronically.
• Work with Warehouse manager to conduct regular cycle counts to determine available inventory.
• Ensure proper coding of inventory items in the financial system, matching of the PO, Shipper, and invoice for proper reconciliation.
• Assist in the month end process of preparing journal entries and reconciliation of accounts.
• Ensure we are in good standing with all municipalities regarding business licenses and tax payments.
• Set up new projects in job cost system and any ancillary spreadsheets for internal tracking purposes.
• Reconcile the bid calendar to active jobs set up in the financial system to determine bids won that we are awaiting contracts for.
• Review project budgets, ensure change orders are entered and communicated to the project management team.

QUALIFICATIONS

• Experience in the Construction industry necessary.
• Experience with job costing and purchase order process necessary.
• High school diploma or equivalent – Advanced course work in bookkeeping or accounting desirable.
• 3-5 years of accounting experience preferred.
• Ability to deal with vendors and clients in an efficient and professional manner.
• Ability to utilize accounting systems efficiently.
• Ability to maintain concentration and high diligence while performing repetitive duties to ensure accuracy.
• Effective communication skills including active listening, asking appropriate questions, clarifying the issues, and expressing oneself clearly.
• Ability to work independently to solve problems.
• Ability to manage multiple tasks and prioritize workload based on company needs.
• Demonstrates a sense of urgency in completing all tasks.
• Proficient in Microsoft Office Suite.
• Additional tasks as requested by immediate supervisor or General Manager.

WORKING ENVIRONMENT

BC Traffic Specialist is located in Garden Grove, CA.

BC Traffic, an INFRASTRIPE, LLC company, makes recruitment, employment, promotional and all other Human Resource decisions without regard to age (40 and older), race(including traits historically associated with race, which includes hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, national origin, ancestry, religion, sex, sexual orientation (including transgender status, gender identity or expression), pregnancy (including childbirth, lactation, and related medical conditions), physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed servicemember status, or any other status protected by federal, state, or local laws.

This policy applies to all aspects of employment that include but are not limited to hiring, promotion, training, transfers, job assignments, terminations, recalls, wage and salary administration, and application of all Company policies, procedures, and benefits.