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WORK ENVIRONMENT : Open cubicles, professional office, business casual dress code
CANDIDATE RESPONSIBLITIES :
Conduct Central Abuse Hotline Record Search for owner / operators in FSFN System of child care programs at renewal to license.
Demonstrate proficiency in using Child Care Regulation computer application (CARES) and other programs and databases (e.
g., MFMP, Outlook, MS Office) in order to complete assigned tasks.
Greet child care clients, providers and the public by phone, email and in person. Direct them appropriately, handle routine requests and provide general information.
Date stamp incoming mail and other documents. Distribute to appropriate staff. Process outgoing mail daily.
Complete electronic check logs and send licensing fees to Fiscal daily; follow Regional policy.
Send electronic Inquiry Packets to clients and maintain log.
Check voice mail throughout the day and take messages. Distribute to appropriate staff.
Check email throughout the day and respond appropriately. Forward as needed.
Prepare travel vouchers timely for Child Care Regulation staff.
Inventory office supplies monthly. Request or prepare requisitions in MFMP for approvals
Prepare and mail renewal packets for child care facilities and family day care homes 90 days prior to the expiration date.
Assist Child Care Regulation staff in setting up new files, maintain and organize licensing files on ongoing basis.
Assist in administrative actions, organize legal files and maintain documents for court actions.
Assist with public events, mail outs, trainings and provider meetings.
Follow all DCF policies and Child Care Regulation Program policies, particularly in data security, confidentiality of protected information, and access to background screening documents.
EDUCATION / SKILLS
Must have a High School Diploma or equivalent
Proficient using a computer
Skill
Required / Desired
Amount
of Experience
Ability to speak and understand English
Required
High School Diploma or equivalent
Required
Proficient using Microsoft Office
Required
Professional customer facing customer service experience
Required
Years
Experience creating and using electronic files and document management
Required
Years
Experience distributing phone messages and incoming mail
Required
Months
Experience with office supply inventory and ordering
Required
Months
Experience processing travel vouchers
Highly desired
Experience using MFMP (MyFloridaMarket Place)
Highly desired
Last updated : 2024-05-14
Full Time
IT Outsourcing & Consulting
$42k-53k (estimate)
05/16/2024
05/23/2024
infosmarttech.com
BELLE MEAD, NJ
50 - 100
1998
Private
$5M - $10M
IT Outsourcing & Consulting
InfoSmart provides enterprise resource planning, data warehousing and e-Business solutions.
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Admin assistants give support to businesses by organizing meetings, typing documents and updating computer records.
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File and retrieve organizational documents, records and reports electronically.
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Perform admin duties and any other ad-hoc duties that may be assigned from time to time.
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Career tips from people on Admin Assistant jobs
Admin assistants who take the time to get to know the business they are working for are highly valued by employers.
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Administrative assistants need a range of skills to carry out the job effectively and some positions will also require a set level of experience.
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Excellent communication skills are one of the mandatory administrative assistant requirements.
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This CPD certified Administrative Diploma equips students with all the administration focused skills needed for a career as an admin or office assistant.
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Having an experience with admin work with a strong focus on workflow and process will be an asset.
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Step 3: View the best colleges and universities for Admin Assistant.