9 Office Coordinator Jobs in Asheville, NC
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Impact Health is Hiring an Office Coordinator Near Asheville, NC
Functioning as the Network Lead for WNC’s Healthy Opportunities Pilot, Impact Health:
- Serves as a connection between the NCDHHS, private health plans, and human service organizations (HSOs) participating in the pilot.
- Oversees the WNC HSO network.
- Supports capacity building, training, technical assistance and convenings for HSOs.
- Reviews HSO invoices and forwards them to the correct private health plan.
- Collects and reports data to inform evaluation efforts.
SUMMARY
This public-facing position is often the first point of contact for Impact Health with partners, vendors, and members of the community. The Office Coordinator, reporting to the Executive Assistant to the Executive Director, coordinates Impact Health’s activities relating to office administration and facilities, and supports team members with daily functions and a variety of ad hoc projects.
THE ROLE
Office Administration
- Answer general inquiries received by phone, email and in-person visitors, or direct inquiries to the appropriate team member.
- Purchase and maintain inventory of office supplies and place orders to support various departmental needs.
- Organize and maintain digital files, records, and online spaces, as needed.
- Support team members with filing, mail, data entry, and technology needs.
- Process and mail printed materials requests from the network and community.
- Assist with onboarding new hires and training them on various electronic platforms and office procedures.
- Provide resources, education, and training to staff on various platforms, audio and visual conference room technology, and office equipment.
- Coordinate catering, technology, and other logistical support for meetings and team events.
- Support leaders with scheduling needs.
- Purchase gifts for community partners, board members, candidates and staff as needed.
- Receive all office deliveries and distribute them appropriately.
- Manage conference room and office bookings.
- Maintain a clean and organized workspace including the upkeep of the conference room and common areas.
- Support the Executive Assistant with materials and minutes for Board meetings, as needed.
- Schedule and coordinate arrangements for internal and external meetings and special events, including space reservations, room coordination, A/V setup, catering, and cleanup.
- Provide logistical support for Network outreach programs, including on-site visits, mailings, community convenings, and tabling events.
- Assist the Facilities team with the ongoing management of the building.
- Coordinate necessary building walk-throughs with outside vendors including IT, maintenance, and security.
- Communicate with outside vendors and share information related to maintenance schedules and appointments as needed.
- Submit tickets for facility needs and facilitate
- Ensure security and emergency preparedness procedures are implemented properly.
Qualifications are a guiding light and not all encompassing of what Impact Health considers throughout the selection process. We encourage all candidates to include a cover letter to share how their lived experience, education, and work experience combine to support this role.
Education/Certification
- High School Diploma or equivalent required.
- At least two years’ experience in an office administration role, office manager role, or equivalent experience.
- Experience in customer service, public-facing roles.
- Experience in a healthcare or community services setting.
- Proficient in MS Office.
- Curious and eager to learn new skills.
- Proactive and able to anticipate the needs of the team.
- Excellent organizational skills with a focus on detail.
- Ability to communicate in a clear, concise, and professional manner with staff at all levels and adjust communication style to the audience.
- Experience collaborating effectively with others across departments.
- Positive approach to problem-solving.
- Self-motivated and enjoys collaborating with others.
- Considers different perspectives while navigating team dynamics.
- Able to navigate multiple priorities.
All full-time team members can participate in a broad offering of competitive benefits, including health insurance, retirement, PTO, and more. Starting salary is commensurate with experience that will be vetted through the interview process.
OUR COMMITMENT TO EQUITY AND INCLUSION
Impact Health is committed to diversity, equity, and inclusion in our work and on our teams. We know that the rich diversity of perspectives and wisdom that is imperative to our purpose can only come from a wide variety of origins and life experiences. We strongly believe that creating a workplace where all team members thrive is critical to fulfilling our purpose in the communities we serve and we intentionally recruit, develop, and retain the most talented people from a diverse candidate pool.
Qualified candidates are urged to apply and will receive consideration for employment without regard to race, color, ethnicity, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state, or local protected class.
Job Summary
Full Time
$49k-63k (estimate)
12/23/2023
04/17/2024
screentestforhealth.com
Plymouth Meeting, PA
<25
Related Companies
The job skills required for Office Coordinator include Customer Service, Scheduling, Data Entry, Organizational Skills, Coordination, Transportation, etc. Having related job skills and expertise will give you an advantage when applying to be an Office Coordinator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Office Coordinator. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Office Coordinator positions, which can be used as a reference in future career path planning. As an Office Coordinator, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Coordinator. You can explore the career advancement for an Office Coordinator below and select your interested title to get hiring information.
If you are interested in becoming an Office Coordinator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Office Coordinator for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Office Coordinator job description and responsibilities
Office Coordinators perform a number of administrative support and customer service tasks to ensure efficient operation of their office environment.
01/31/2022: Pittsfield, MA
Developed communication skills help office coordinators provide excellent service to customers and support to employees.
01/29/2022: Muskegon, MI
Also known as an office supervisor, the office coordinator ensures that administrative tasks are completed and that employees are supported with supplies or documentation needed.
12/12/2021: High Point, NC
An office coordinator assists the accounting department with monthly reconciliations, keeps track of all office expenditures and maintain monthly rents and service contracts for the office.
12/23/2021: Corpus Christi, TX
Performing daily administrative activities of office operations such as managing filing systems and Updating paperwork.
12/27/2021: New London, CT
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Office Coordinator jobs
When office coordinators accept roles with new employers, they usually receive more training.
02/15/2022: Clearwater, FL
Extremely possess the good listening ability.
02/08/2022: Saint Louis, MO
Always Be Available as a Mentor.
12/09/2021: Killeen, TX
A good office coordinator should be able to delegate work based on the strengths of each team member.
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Step 3: View the best colleges and universities for Office Coordinator.
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