Summary

You will serve as the ADMINISTRATIVE OFFICER / GOVERNMENT INFORMATION SPECIALIST within the Office of the Judge Advocate General, Admiralty and Claims Division (Code 15).

This job is open to

Career transition (CTAP, ICTAP, RPL)

Federal employees who meet the definition of a "surplus" or "displaced" employee.

Federal employees - Competitive service

Current or former competitive service federal employees.

Land & base management

Certain current or former term or temporary federal employees of a land or base management agency.

• Military spouses
• Special authorities

Individuals eligible under a special authority not listed above, but defined in the federal hiring regulations.

Veterans

Clarification from the agency

Current permanent employees, DoD Military Spouse Preference (MSP) eligibles, DoD Military Reserve (MR) and National Guard (NG) Technician Preference eligibles and DoD Retained Grade Preference eligibles, VEOA eligibles, and 30% disabled veterans.

Duties

• You will manage all matters pertaining to the supervision, management, and oversight of the Admiralty and Claims Division's Privacy Act and Freedom of Information Act programs.
• You will analyze and determine whether or not requested material is releasable.
• You will prepare the final product to be released under FOIA / PA by conducting a technical review, analyzing requested material, and making independent decisions as to what information should be properly withheld under FOIA and PA exemptions.
• You will advise field offices on requirements to forward investigations and proper processing of information requests in accordance with agency policy and regulations.
• You will develop and manage policies, procedures, plans and personnel related to the administrative functions of the Admiralty and Claims Division.
• You will manage all administrative tasks and requirements imposed on the Division.
• You will identify requirements and initiate requests for additional resources including personnel, overtime, equipment, supplies, and space to ensure success in meeting goals and objectives.

Requirements

Conditions of Employment

• Must be a US Citizen.
• Must be determined suitable for federal employment.
• Must participate in the direct deposit pay program.
• New employees to the Department of the Navy will be required to successfully pass the E-Verify employment verification check.

To learn more about E-Verify, including your rights and responsibilities, visit e-verify.gov

Generally, current federal employees applying for GS jobs must serve at least one year at the next lower grade level. This requirement is called time-in-grade.

Time-in-grade requirements must be met by the closing date of this announcement.

• Within the Department of Defense (DoD), the appointment of retired military members within 180 days immediately following retirement date to a civilian position is subject to the provisions of 5 United States Code 3326.
• Males born after 12-31-59 must be registered for Selective Service.
• This position may require travel from normal duty station to CONUS and OCONUS and may include remote or isolated sites.

You must be able to travel on military and commercial aircraft for extended periods of time.

• You will be required to obtain and maintain an interim and / or final security clearance prior to entrance on duty. Failure to obtain and maintain the required level of clearance may result in the withdrawal of a job offer or removal.
• Supervisors in the executive branch have a heightened personal responsibility for advancing government ethics. You will be required to review the 14 General Principles of Ethical Conduct at 5 CFR 2635.101.

Qualifications

Your resume must demonstrate at least one year of specialized experience equivalent to the next lower grade level (GS-12) or pay band in the Federal service or equivalent experience in the private or public sector.

Specialized experience must demonstrate performing duties such as the following :

1) Investigating, analyzing, and preparing responses to requests received in compliance with Freedom of Information Act / Privacy Act (FOIA / PA) requirements.

2) Performing legal research (e.g. case law, administrative law, state codes, U.S. Government regulations, directives, notices and manuals) to properly process complex or unique FOIA / PA or other administrative requests.

3) Utilizing office automation hardware and software systems (e.g. Microsoft Office and internet search engines) to research, track, and respond to FOIA / PA requests and administrative taskings.

4) Identifying and analyzing problems; weighing relevance and accuracy of information; seeking / generating and evaluating alternative perspectives / solutions;

making timely / effective recommendations, based on potential implications of findings or conclusions.

5) Critically evaluating to identify the causes of problems and choosing courses of action that balance the interests of the mission and stakeholders.

The ability to select, acquire, store, or distribute an organization's resources in the most efficient way possible.Such resources may include materials, equipment, financial resources, inventory, human skills, production resources, or information technology (IT).

6) Advising on, administering, supervising, or performing work that requires application of laws or regulations that govern the Federal records management process of managing and governing organizational records throughout the records lifecycle, which includes the time the records are conceived through disposal.

Additional qualification information can be found from the following Office of Personnel Management web site : https : / / www.

opm.gov / policy-data-oversight / classification-qualifications / general-schedule-qualification-standards / #url List-by-Occupational-Series

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

Additional information

This position is covered by the Department of Defense Priority Placement Program.

Additional vacancies may be filled by this announcement.

A tentative offer of employment will be rescinded if the selectee fails to meet the pre-employment requirements, including failure to report to any of the scheduled appointments.

Certain incentives (such as Recruitment, Relocation or Student Loan Repayment) may be authorized to eligible selectees.

A relocation incentive is generally a single payment intended to offset some of the relocation costs experienced by the selectee.

A relocation incentive may be authorized.

Federal annuitant information : The selection of an annuitant is subject to the Department of Defense and Department of the Navy policy on the employment of annuitants.

Policy information may be found at : http : / / www.secnav.navy.mil / donhr / Documents / CivilianJobs / FedCivAnnuitants.pdf

PPP applicants will be placed at the FPL, if determined Well Qualified (WQ). To receive priority consideration, the FPL must be the same grade level or equivalent of the retained grade or the grade held immediately prior to separation.

ICTAP Applicants : To be considered well-qualified and exercise selection priority as an ICTAP candidate, displaced Federal employees must satisfy all qualification requirements for the position and receive a rating in the highly qualified category (score 85) or higher.

ICTAP candidates must provide copies of all of the following documentation at the time of application : 1) agency notice;

2) most recent performance appraisal; and 3) most recent SF-50 or notification of personnel action that includes position, grade level, and duty location.

Applicants who do not provide this documentation will not receive consideration as an ICTAP candidate. For more information about ICTAP eligibility please review the following link : https : / / www.

usajobs.gov / Help / working-in-government / unique-hiring-paths / federal-employees / career-transition /

Military Spouse Preference applicants will be placed at the highest grade for which they have applied and are determined Best Qualified (BQ).

A BQ military spouse possesses knowledge, skills, abilities, and competencies comparable to others who meet the competitive referral criteria for the specific position.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.

Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

In order to qualify for this position, your resume must provide sufficient experience and / or education, knowledge, skills, and abilities to perform the duties of the specific position for which you are being considered.

Your resume is the key means we have for evaluating your skills, knowledge, and abilities as they relate to this position.

Therefore, we encourage you to be clear and specific when describing your experience.

When the application process is complete, we will review your resume to ensure you meet the hiring eligibility and qualification requirements listed in this announcement.

You will be rated based on the information provided in your resume and responses to the Occupational Questionnaire, along with your supporting documentation to determine your ability to demonstrate the following competencies :

• COMPUTER LITERACY
• INFORMATION MANAGEMENT
• LEGAL, GOVERNMENT AND JURISPRUDENCE
• ORAL COMMUNICATION
• RECORDS MANAGEMENT
• WRITTEN COMMUNICATION

You should list any relevant performance appraisals and incentive awards in your resume as that information may be taken into consideration during the selection process.

If selected, you may be required to provide supporting documentation.

If after reviewing your resume and supporting documentation, a determination is made that you inflated your qualifications and / or experience, your score may be adjusted to more accurately reflect your abilities or you may be found ineligible / not qualified.

Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

All eligibility, qualifications, and time-in-grade requirements must be met by the closing date of this announcement.

Benefits

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Opens in a new windowLearn more about federal benefits.

Review our benefits

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.

Contact the hiring agency for more information on the specific benefits offered.

Required Documents

As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee.

You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

You are required to provide documentation that supports the eligibility and qualification claims made in your resume and assessment questionnaire .

You must submit the applicable documents listed here and those listed with the eligibilities you select in the announcement questionnaire with your application package.

Applicants who do not provide supporting documentation that fully support their claims will not be referred to the hiring manager. Cover letter is optional.

A complete resume is required. Your resume must show relevant experience, job title, duties and accomplishments. Your resume must show complete information for each job entry to support minimum qualifications.

The following information should be provided in your resume, but it is acceptable to provide elsewhere in your application package : employer's name, starting and end dates (Mo / Yr), hours per week, and pay plan, series and grade level (e.

g. GS-0201-09) for relevant federal experience. TIP : A good way to ensure you include all essential information is to use the Resume Builder in USAJOBS to create your resume.

Are you applying for a promotion? For GS positions, to be considered for promotion, you must provide SF-50(s) that shows you held the next lower GS grade for at least one year.

SF-50s that have an effective date within the past year (e.g., General Adjustment SF-50 from this year or Within Rate / Grade Increases (WRI / WGI) SF-50 within a year) do not clearly show that you meet the one-year time-in-grade requirement.

That means if you submit an SF-50 dated within the last year, you must submit another SF-50 that is dated more than one year ago to clearly demonstrate you meet the time-in-grade requirements.

If you are a DoD employee, you can obtain a copy of your SF- 50(s) from MyBiz.

Are you claiming membership in any professional organizations, or possession of a license, certificate or credentials? Check the Conditions of Employment section above to see if any are required.

If you claim membership, license, certification, or credentials, you must submit a copy of said document in your application package.

Are you using education as a substitute for some or all of the experience requirement? Is there a basic education requirement for this position?

Check the Education section above to see what is allowed and what is required. Any claims you make in your resume or assessment questionnaire regarding education or degrees MUST be supported by submitting with your application official or unofficial transcripts or a list of courses, grades earned, completion dates, and quarter and semester hours earned issued from your school.

While unofficial transcripts are acceptable for initial application, an official transcript will ultimately be required if you are selected for the position.

You may submit a copy your degree(s) if specific coursework does not have to be verified.

Are you a veteran claiming 5-point veterans' preference or claiming sole survivorship preference? You must submit a copy of your latest DD-214 Certificate of Release or Discharge from Active Duty (any copy that shows all dates of service, as well as character of service Honorable, General, etc.

is acceptable) OR a VA letter that shows dates of service or service connected disability AND character of service. If you have more than one DD-214 for multiple periods of active duty service, submit a copy for each period of service.

If you were issued a DD-215 to amend aforementioned information on the DD-214 you must submit that too. If you are not sure of your preference eligibility, visit the Department of Labor's website : Veterans' Preference Advisor

Are you a disabled veteran or claiming 10-point veterans' preference?

If you are eligible to claim 10 point veterans preference you must submit a DD-214 Certificate of Release or Discharge from Active Duty as described above for 5-point preference.

You must also provide the applicable supporting documentation of your disability (e.g. disability letter from the VA) as described on Standard Form-15 (SF-15).

http : / / www.opm.gov / forms / pdf fill / SF15.pdf.

Are you an active duty service member? Active Duty Service Members are required to submit a statement of service printed on command letterhead and signed by the command.

The statement of service must provide the branch of service, rate / rank, all dates of service, the expected date of discharge and anticipated character of service (Honorable, General, etc.).

Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office.

Some supplemental documents contain personal information such as SSN and DOB and some documents such as military orders and marriage certificates may contain personal information for someone other than you.

You may sanitize these documents to remove said personal information before you submit your application. You must provide an un-sanitized version of the documents if you are selected.

If you are relying on your education to meet qualification requirements :

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications.

Therefore, provide only the attendance and / or degrees from

schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

Click the Apply Online button to create an account or log in to your existing USAJOBS account.

To apply for this position, you must provide a complete Application Package which includes :

1. Complete resume with relevant experience, job title, duties and accomplishments. Your resume must show complete information for each job entry to support minimum qualifications.

The following information should be provided in your resume, but it is acceptable to provide elsewhere in your application package : employer's name, starting and end dates (Mo / Yr), hours per week, and pay plan, series and grade level (e.

g. GS-0201-09) for relevant federal experience. TIP : A good way to ensure you include all essential information is to use the Resume Builder in USAJOBS to create your resume.

2. Complete assessment questionnaire. For a quick preview of the assessment questionnaire click here : https : / / apply.

usastaffing.gov / ViewQuestionnaire / 12325691

3. Supporting documentation

Failure to submit a complete application package will result in an ineligible rating and loss of consideration.

Your complete application (resume, assessment questionnaire, and all supporting documents) must be received by 11 : 59 pm Eastern Standard Time (EST) on 03 / 06 / 2024.

Applications received after 03 / 06 / 2024 will generally result in an ineligible rating and loss of consideration. If more than one resume is received, only the last resume received and processed will be reviewed.

Note : To check the status of your application or return to a previous or incomplete application, log into your USAJOBS account : https : / / mydon.

usajobs.gov / Account / Login select Application Status, and click on the more information link under the application status for this position.

Your uploaded documents may take several hours to clear the virus scan process so please plan appropriately.

You are encouraged to apply online. Applying online will allow you to review and track the status of your application.

Do not email or send hard copy resumes / applications to the Contact Information or Agency Information listed in this vacancy announcement.

All resumes / applications received at the addresses listed in the Contact Information or Agency Information will be destroyed and will not be considered for this vacancy announcement.

It is the applicant's responsibility to verify that all information in their resume and documents are legible and accurate.

HR will not modify answers / documents submitted by an applicant.

Agency contact information

Department of Navy EIC

Email

doneic@us.navy.mil

Address

NLSC

1322 Patterson Ave

Suite 3000

Washington Navy Yard, DC 20374

Next steps

When the application process is complete, your complete application (resume, assessment questionnaire, and all supporting documents) will be reviewed to determine if you meet the hiring eligibility and qualification requirements for which you requested consideration.

You will be rated based on the information provided in your resume and responses to the questionnaire, along with your supporting documentation to determine your level of knowledge, skill, and ability related to the job requirements.

Generally, only best qualified candidates will be referred to the hiring manager. Sometimes well qualified andminimally qualified candidates are referred.

Occasionally, candidates eligible for priority consideration are referred, and no other candidates are referred.

The hiring manager may choose to conduct interviews.

You will be notified of our rating and referral decision. If you are referred, you will be notified when a hiring decision is made.

NOTE : If you have any questions or need assistance, please email the DON Employment Information Center at DONEIC@us.navy.mil

Fair and Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

• Equal Employment Opportunity (EEO) Policy
• Reasonable accommodation policy
• Financial suitability
• Selective Service
• New employee probationary period
• Signature and false statements
• Privacy Act
• Social security number request

Required Documents

You are required to provide documentation that supports the eligibility and qualification claims made in your resume and assessment questionnaire .

You must submit the applicable documents listed here and those listed with the eligibilities you select in the announcement questionnaire with your application package.

Applicants who do not provide supporting documentation that fully support their claims will not be referred to the hiring manager. Cover letter is optional.

A complete resume is required. Your resume must show relevant experience, job title, duties and accomplishments. Your resume must show complete information for each job entry to support minimum qualifications.

The following information should be provided in your resume, but it is acceptable to provide elsewhere in your application package : employer's name, starting and end dates (Mo / Yr), hours per week, and pay plan, series and grade level (e.

g. GS-0201-09) for relevant federal experience. TIP : A good way to ensure you include all essential information is to use the Resume Builder in USAJOBS to create your resume.

Are you applying for a promotion? For GS positions, to be considered for promotion, you must provide SF-50(s) that shows you held the next lower GS grade for at least one year.

SF-50s that have an effective date within the past year (e.g., General Adjustment SF-50 from this year or Within Rate / Grade Increases (WRI / WGI) SF-50 within a year) do not clearly show that you meet the one-year time-in-grade requirement.

That means if you submit an SF-50 dated within the last year, you must submit another SF-50 that is dated more than one year ago to clearly demonstrate you meet the time-in-grade requirements.

If you are a DoD employee, you can obtain a copy of your SF- 50(s) from MyBiz.

Are you claiming membership in any professional organizations, or possession of a license, certificate or credentials? Check the Conditions of Employment section above to see if any are required.

If you claim membership, license, certification, or credentials, you must submit a copy of said document in your application package.

Are you using education as a substitute for some or all of the experience requirement? Is there a basic education requirement for this position?

Check the Education section above to see what is allowed and what is required. Any claims you make in your resume or assessment questionnaire regarding education or degrees MUST be supported by submitting with your application official or unofficial transcripts or a list of courses, grades earned, completion dates, and quarter and semester hours earned issued from your school.

While unofficial transcripts are acceptable for initial application, an official transcript will ultimately be required if you are selected for the position.

You may submit a copy your degree(s) if specific coursework does not have to be verified.

Are you a veteran claiming 5-point veterans' preference or claiming sole survivorship preference? You must submit a copy of your latest DD-214 Certificate of Release or Discharge from Active Duty (any copy that shows all dates of service, as well as character of service Honorable, General, etc.

is acceptable) OR a VA letter that shows dates of service or service connected disability AND character of service. If you have more than one DD-214 for multiple periods of active duty service, submit a copy for each period of service.

If you were issued a DD-215 to amend aforementioned information on the DD-214 you must submit that too. If you are not sure of your preference eligibility, visit the Department of Labor's website : Veterans' Preference Advisor

Are you a disabled veteran or claiming 10-point veterans' preference?

If you are eligible to claim 10 point veterans preference you must submit a DD-214 Certificate of Release or Discharge from Active Duty as described above for 5-point preference.

You must also provide the applicable supporting documentation of your disability (e.g. disability letter from the VA) as described on Standard Form-15 (SF-15).

http : / / www.opm.gov / forms / pdf fill / SF15.pdf.

Are you an active duty service member? Active Duty Service Members are required to submit a statement of service printed on command letterhead and signed by the command.

The statement of service must provide the branch of service, rate / rank, all dates of service, the expected date of discharge and anticipated character of service (Honorable, General, etc.).

Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office.

Some supplemental documents contain personal information such as SSN and DOB and some documents such as military orders and marriage certificates may contain personal information for someone other than you.

You may sanitize these documents to remove said personal information before you submit your application. You must provide an un-sanitized version of the documents if you are selected.

If you are relying on your education to meet qualification requirements :

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications.

Therefore, provide only the attendance and / or degrees from

schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

How to Apply

Click the Apply Online button to create an account or log in to your existing USAJOBS account.

To apply for this position, you must provide a complete Application Package which includes :

1. Complete resume with relevant experience, job title, duties and accomplishments. Your resume must show complete information for each job entry to support minimum qualifications.

The following information should be provided in your resume, but it is acceptable to provide elsewhere in your application package : employer's name, starting and end dates (Mo / Yr), hours per week, and pay plan, series and grade level (e.

g. GS-0201-09) for relevant federal experience. TIP : A good way to ensure you include all essential information is to use the Resume Builder in USAJOBS to create your resume.

2. Complete assessment questionnaire. For a quick preview of the assessment questionnaire click here : https : / / apply.

usastaffing.gov / ViewQuestionnaire / 12325691

3. Supporting documentation

Failure to submit a complete application package will result in an ineligible rating and loss of consideration.

Your complete application (resume, assessment questionnaire, and all supporting documents) must be received by 11 : 59 pm Eastern Standard Time (EST) on 03 / 06 / 2024.

Applications received after 03 / 06 / 2024 will generally result in an ineligible rating and loss of consideration. If more than one resume is received, only the last resume received and processed will be reviewed.

Note : To check the status of your application or return to a previous or incomplete application, log into your USAJOBS account : https : / / mydon.

usajobs.gov / Account / Login select Application Status, and click on the more information link under the application status for this position.

Your uploaded documents may take several hours to clear the virus scan process so please plan appropriately.

You are encouraged to apply online. Applying online will allow you to review and track the status of your application.

Do not email or send hard copy resumes / applications to the Contact Information or Agency Information listed in this vacancy announcement.

All resumes / applications received at the addresses listed in the Contact Information or Agency Information will be destroyed and will not be considered for this vacancy announcement.

It is the applicant's responsibility to verify that all information in their resume and documents are legible and accurate.

HR will not modify answers / documents submitted by an applicant.

Agency contact information

Department of Navy EIC

Email

doneic@us.navy.mil

Address

NLSC

1322 Patterson Ave

Suite 3000

Washington Navy Yard, DC 20374

Next steps

When the application process is complete, your complete application (resume, assessment questionnaire, and all supporting documents) will be reviewed to determine if you meet the hiring eligibility and qualification requirements for which you requested consideration.

You will be rated based on the information provided in your resume and responses to the questionnaire, along with your supporting documentation to determine your level of knowledge, skill, and ability related to the job requirements.

Generally, only best qualified candidates will be referred to the hiring manager. Sometimes well qualified andminimally qualified candidates are referred.

Occasionally, candidates eligible for priority consideration are referred, and no other candidates are referred.

The hiring manager may choose to conduct interviews.

You will be notified of our rating and referral decision. If you are referred, you will be notified when a hiring decision is made.

NOTE : If you have any questions or need assistance, please email the DON Employment Information Center at DONEIC@us.navy.mil

Fair & Transparent

• Equal Employment Opportunity (EEO) Policy
• Reasonable accommodation policy
• Financial suitability
• Selective Service
• New employee probationary period
• Signature and false statements
• Privacy Act
• Social security number request

Last updated : 2024-03-06