Job Summary

The Health Services Operations (HSO) Administrative Assistant provides administrative support for the tactical and operational activities of the Clinical executive leadership team.

Essential Job Functions

• Delivers executive support in the execution and reporting against key HSO metrics on a daily basis.
• Accountable for the daily compilation, review, validation, and coordination of information to include creating, updating and/or revising reports, presentations, scripts, documents, and other materials.
• Schedules/coordinates meetings, appointments, and travel arrangements of Clinical Leadership. Maintains assigned calendars and prompts key personnel to attend. Ensures Tier 1 Meetings are not double-booked.
• Assist with the administrative functions associated with interdepartmental initiatives impacting clinical outcomes toward reducing cost including mail-outs, capturing outcomes and reporting
• Takes minutes during meetings, identifies salient “take aways”, assignments and responsible individuals, publishes and tracks status of work, providing regular updates to leadership.
• Other duties as requested.

Knowledge, Skills and Competencies

• Strong understanding of medical terminology
• Proficiency in Microsoft Office products (Word, Excel and Outlook)
• Good organizational skills and ability to handle multiple priorities and deadlines
• Ability to work independently and manage multiple projects simultaneously under deadlines
• Excellent written and verbal communication skills
• Willingness to be flexible and adaptable to change
• Demonstrates flexibility in organizational needs to perform other duties as assigned
• Education and Experience
• High school diploma or equivalent
• Prior administrative experience preferred

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to lift and carry boxes, packages and supplies up to 10 lbs.

Additional Information

• Must abide by all HIPAA, Confidentiality & Privacy Laws
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

DISCLAIMER:

Job descriptions are not meant to be all-inclusive and/or the job itself is subject to change. Nothing in this job description restricts ilumed’s right to assign or reassign duties and responsibilities to this job at any time.