Duties & Responsibilities

• Provide administrative and event support (space, purchasing, food, setup) for Office of Undergraduate Programs–
• Work with unit and external Gies College of Business staff to obtain information and compile the weekly Gies at a Glance Newsletter. Prepare and update Gies Groups News Section/Announcements in association with the events contained in the newsletter.
• Provide course scheduling duties for Office of Undergraduate Programs-led BUS courses. Responsible for reserving rooms and determining enrollment capacities, determining dates/times, and researching course descriptions and restrictions to be viewed in campus Course Explorer. Requires communication and collaboration with other employees within OUP and units across campus to ensure listing completion and accuracy
• Greet visitors and callers to Office of Undergraduate Programs (including students, parents, professionals, etc.). Determine needs of visitor/caller and assist them towards resolving routine inquiries, requests, or p5roblems.
• Compile and prepare Bottom Line Submissions where necessary. Ensure that necessary additions to the Gies at a Glance email list are requested and completed
• Coordinate basic logistical arrangements relating to conferences, meetings, and travel for the entire OUP unit
• Schedule student appointments with deans, assistant and associate directors, coordinators, and records officers where necessary
• Assist other office support staff on tasks such as Facilities and Services event requests, phone coverage, front desk coverage, and other office needs as assigned –
• Create and submit payment for OUP P-Card transactions.
• Perform other duties as assigned.