60 OFFICE ASSISTANT Jobs in Springfield, IL
illinois is Hiring an OFFICE ASSISTANT Near Springfield, IL
Agency : Environmental Protection Agency
Closing Date/Time: 06/24/2024
Salary: Anticipated Starting Salary (Effective 7/1/24) $3,658 monthly; Full Range $3,658 - $4,695 monthly.
Job Type: Salaried
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC-014
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 38697
Office Assistant Opt. 2 (Keyboarding)
***Please upload a copy of your official/unofficial transcripts for all degrees earned, and a copy of any applicable professional licenses you possess to the MY DOCUMENTS section of your application. ***
Note: The Illinois Environmental Protection Agency must verify and have proof of higher education and coursework (if applicable) for any degree earned before any offer can be extended.
*Answer all questions thoroughly-DO NOT STATE SEE RESUME*
Job Overview
The Illinois Environmental Protection Agency (EPA), Office Assistant, Option 2 to perform duties for the technical/professional staff in the Administrative Support Section, Bureau of Water (BOW). The ideal candidate for this position will be organized, detailed, and possess the ability to adapt to change in a collaborative, fast paced environment. The ideal candidate will also need to be able to communicate effectively verbally, electronically and in writing with both internal and external stakeholders.
The benefits of working at the EPA include a 37 ½ hour work week, a generous salary and benefits package (paid time off for vacation, sick or personal leave, holidays) pension and other retirement benefits, tuition reimbursement, and insurance eligibility on day one (medical, dental, vision, and life). We invite all qualified candidates to apply.
Essential Functions
30% 1. Performs a variety of difficult and responsible clerical functions utilizing a personal computer, electronic typewriter, and related office machinery/equipment for the technical/professional staff in the Administrative Support Section, Bureau of Water (BOW);
- Receives, screens, and directs incoming telephone calls.
- Transcribes messages, provides non-technical information and assistance, transfers and directs technical questions to appropriate Agency staff or proper authority.
- Schedules and /or cancels appointments for technical/professional staff
25% 2. Performs clerical duties utilizing a personal computer and/or electronic typewriter;
- Keyboards a variety of material from handwritten drafts and/or hard copy including: reports, correspondence, memos, and forms for professional staff.
- Proofreads material for accuracy of spelling, grammar, punctuation, format, etc.
20% 3. Handles mail correspondence for the Bureau of Water;
- Receives, opens, sorts, and distributes incoming mail.
- Mails out all outgoing correspondence for the BOW.
Essential Functions - Continued
10% 4. Monitors various office supplies for the Bureau of Water:
- Monitors the supply of general office supplies necessary for daily operations, including but not limited to copy paper, envelopes, etc.
- Compiles and creates orders for supervisor approval.
10% 5. Operates a variety of office machinery/equipment utilized to send or receive electronic mail, to duplicate or print typed or written materials;
- Utilizes a personal computer, copiers/printers/scanners (e.g., changes cartridges, clears jams and add paper as required), calculators and electronic typewriters.
05% 6. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
- Requires knowledge, skill, and mental development equivalent to completion of high school and one year of related office experience.
- Requires skill in keyboarding accurately at 35 words per minute.
Preferred Qualifications (In Order of Significance)
- Prefers working knowledge of alpha-numeric sequencing.
- Prefers working knowledge of office practices, procedures, and programs.
- Prefers working knowledge of grammar, spelling, and punctuation.
- Prefers working knowledge of basic mathematics.
- Prefers ability to follow oral and/or written instructions.
- Prefers ability to operate commonly used manual and automated office equipment and perform routine maintenance.
- Prefers the ability to utilize a personal computer with knowledge of Microsoft Word, Access, and Excel software.
Conditions of Employment
Requires the ability to pass a name-based background check.
Work Hours: 8:30 am - 5:00 pm Monday - Friday
Work Location: 1021 North Grand Avenue East, Springfield, IL 62702
Agency Contact:
Chris Steinkruger
Email: Christopher.E.Steinkruger@Illinois.gov
Phone #:217-558-1256
Job Family: Office & Administrative Support
This position [DOES NOT] contain “Specialized Skills” (as that term is used in CBAs).
Agency Statement: The mission of the Illinois Environmental Protection Agency (IEPA) is to safeguard environmental quality, consistent with the social and economic needs of the State of Illinois, so as to protect health, welfare, property and the quality of life. IEPA works to safeguard the states natural resources from pollution to provide a healthy environment for its citizens. By partnering with businesses, local governments and citizens, IEPA is dedicated to continued protection of the air we breathe and our water and land resources.
The IEPA does not provide sponsorship for employment visa status (e.g. H-1B visa status). To be considered for permanent IEPA employment, applicants must be currently authorized to work in the United States on a full-time basis.
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
- donotreply@SIL-P1.ns2cloud.com
- systems@SIL-P1.ns2cloud.com
Job Summary
Full Time
$42k-53k (estimate)
05/28/2023
08/07/2024
mcb.illinois.edu
Urbana, IL
<25
Related Companies
The job skills required for OFFICE ASSISTANT include Microsoft Office, etc. Having related job skills and expertise will give you an advantage when applying to be an OFFICE ASSISTANT. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by OFFICE ASSISTANT. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for OFFICE ASSISTANT positions, which can be used as a reference in future career path planning. As an OFFICE ASSISTANT, it can be promoted into senior positions as a General Clerk III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary OFFICE ASSISTANT. You can explore the career advancement for an OFFICE ASSISTANT below and select your interested title to get hiring information.
If you are interested in becoming an Office Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Office Assistant for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Office Assistant job description and responsibilities
An office secretary must have excellent time-management and multitasking skills to conduct tasks within a strict deadline and minimal supervision.
02/01/2022: Altoona, PA
Depending on the organization, office assistants, also be called administrative assistants, normally handle clerical support tasks.
12/11/2021: La Crosse, WI
More advanced office assistants could be responsible for running an office, directly supporting executives, and supervising other office employees.
02/03/2022: Elkhart, IN
Office assistants handle organizational and clerical support tasks.
02/08/2022: Norwich, CT
Office assistants perform various tasks to ensure that the business runs organized and efficient.
12/09/2021: South Bend, IN
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Office Assistant jobs
Executive office assistant performance appraisal Job Performance Evaluation Form Page.
01/05/2022: Charlotte, NC
Medical Office Assistant Programs Promote Confident Leadership Skills.
12/03/2021: Pascagoula, MS
Medical office assistants need to show some confidence by calming down during stressful and difficult situations.
12/15/2021: Biloxi, MS
Medical office assistants should be active listeners, and must display the skills when communicating with customers, to ensure that they are actually listening to what customers are saying.
12/03/2021: Riverside, CA
Obtain the recommended certifications.
02/16/2022: Amarillo, TX
Step 3: View the best colleges and universities for Office Assistant.
Similar Jobs
Popular Articles
