Date: Mar 21, 2024Location:

Springfield, IL, US, 62702-5056

Job Requisition ID: 36241

Agency: Department of Public Health
Office: Health Care Regulation

Division: Budget & Fiscal

Posting ID: 40-24-0262 / 36241

Posted: 3/21/2024-4/5/2024
Salary: $4,439-$6,377
Job Type: Salaried
County: Sangamon
Number of Vacancies: 1
Plan/BU: RC062

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 40-24-0262 / 36241

Job Responsibilities

Performs professional accounting work in maintaining a complex, complete set of general account books by fund (State and Federal Funding) for all programs administered within the Office of Health Care Regulation. Analyzes programs obligation and expenditure patterns. Alerts supervisor to potential problem areas. Discuss fiscal matters with program staff. Assists program staff with fiscal questions, reconciles accounting records to the Generalized Accounting systems (GAS) monthly report. Verify expenditures and obligations have posted to the proper appropriation accountand project, works with staff to correct errors.

Prepares obligation documents for grants and contracts. Reviews monthly billing submissions and complete Accounting Information System(AIS) vouchers for payments to grantees and vendors.

Establish Excel spreadsheets for each program funding source, record program allocation by fund and line item. Post all obligation and expenditures to an electronic spreadsheet. Maintain current balance for all funds by each line item, maintain file or office copy of obligation documents, vouchers and correspondence necessary to provide audit trail documentation.

Prepare detailed monthly financial reports and statements for fiscal manager, summarize obligations and expenditures by project and fund. Assist other fiscal unit staff as necessary to assure timely reimbursements to vendors to balance cyclical workloads.

Review program requests for procurement of goods and services. Prepare appropriate obligations document to order goods and services through the Department of Central Management Services statewide procurement contracts.

Analyze routine operation expenditures and determine if costs charged are accurate and are in compliance with state and federal expenditure guidelines. Complete the invoice voucher for payment and record expenditures in ASI and on electric spreadsheets.

Analyze travel vouchers submitted by program staff, verify mileage claims, per diem, lodging rate and other claims, check additions and cross check totals, record each transaction in AIS and electronic spreadsheets.

Performs other duties as required or assigned, which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

Requires knowledge, skill, and mental development equivalent to completion of four years of college with courses in business administration and accounting or four years of technical accounting experience.

Work Hours: Monday - Friday 8:30am - 5:00pm
Work Location: 525 W Jefferson St, Springfield, Illinois, 62702-5056
Agency Contact: DPH.HRRecruiter@illinois.gov

Posting Group: Fiscal, Finance & Procurement

This title is within the Upward Mobility Program. General Program information can be found by clicking on the Upward Mobility Program link or for specific title information at UMP Title Descriptions. There are three categories of UMP titles: 1) certificate titles which require passing a written proficiency exam; 2) credential titles which require the possession of a specified college degree and/or licensure; and 3) dual titles for which a certificate may be earned by following either the certificate or credential pathway.

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

donotreply@SIL-P1.ns2cloud.com

systems@SIL-P1.ns2cloud.com

Job Type: Full-time

Pay: $4,439.00 - $6,377.00 per month

Benefits:

• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Ability to Relocate:

• Springfield, IL: Relocate before starting work (Required)

Work Location: In person