About us

IDFNY is a small business in Bronx, NY. We are professional, agile and professional.

Our work environment includes:

• Modern office setting
• Food provided
• Growth opportunities

**Job Summary:**

This is a full-time on-site role, Monday- Friday, 8am-5pm for an Administrative Assistant. The Administrative Assistant is responsible for managing the daily operations of the office,

• Answering Phones: Taking incoming calls, transferring them to the appropriate person or department, and relaying messages.
• Scheduling: Managing calendars, scheduling appointments, meetings, and events for managers or team members.
• Email Correspondence: Drafting, sending, and responding to emails on behalf of managers or the office.
• Data Entry: Entering, updating, and maintaining databases, spreadsheets, and other records.
• Filing and Organization: Managing physical and digital filing systems to ensure easy retrieval of documents and information.
• Office Supply Management: Ordering and stocking office supplies, monitoring inventory levels, and coordinating equipment maintenance.
• Reception Duties: Greeting visitors, signing them in, and directing them to the appropriate person or department.
• Travel Arrangements: Booking flights, accommodations, and transportation for business trips or conferences.
• Document Preparation: Formatting, proofreading, and editing documents, presentations, and reports.
• Meeting Support: Setting up meeting rooms, preparing materials, taking meeting minutes, and distributing agendas.
• Expense Reporting: Managing expense reports, collecting receipts, and reconciling expenses.
• Customer Service: Providing assistance to clients, customers, or visitors, and addressing inquiries or concerns.
• Research: Conducting internet research, gathering information, and compiling reports as needed.
• Project Assistance: Assisting with special projects, coordinating tasks, and providing administrative support to project teams.
• Time Management: Prioritizing tasks, managing deadlines, and ensuring that assignments are completed in a timely manner.

Qualifications

• 5 years Administrative Assistance and Executive Administrative Assistance skills
• Clerical Skills
• Experience with QuickBooks
• Excellent Phone Etiquette and Communication skills
• Attention to detail and ability to multitask
• Ability to work in a team environment
• Bachelor's degree in Business Administration, Communications, or related field is preferred
• Experience in scheduling and appointment management is preferred

Job Type: Full-time

Pay: $65,000.00 - $70,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday
• No weekends

Experience:

• Customer service: 1 year (Preferred)

Ability to Commute:

• Bronx, NY 10451 (Required)

Ability to Relocate:

• Bronx, NY 10451: Relocate before starting work (Required)

Work Location: In person