Description

Job Summary:

The role of the Executive Assistant is to provide administrative and operational support to the Executive team.

Essential Functions & Responsibilities:

• Work directly with the Chief Executive Officer (CEO) and Executive team to support all aspects of their daily routine.
• Maintains the calendars, including scheduling meetings, speaking engagements, and travel arrangements. Exercise discretion in committing time and evaluating needs.
• Serve as a primary point of contact betweeen CEO, Executive team, staff and public.
• Screening phone calls and visitors, answering a variety of questions with tact, taking messages and directing calls appropriately for resolution. 
• Keep Exective team advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Prepare, reconcile, and submit expense reports.
• Maintain paper and electronic filing systems. 
• Prepare PowerPoint presentations, special reports and agenda material. Transcribes meeting minutes, reports, and letters for executive team and leadership as necessary.
• Maintain confidential and sensitive information.
• Provides clerical support for physicians as the need arises. 

Qualifications

Experience: 

•  Minimum of one year of experience in a secretarial or administrative assistant position. Three or more years expericence preferred.
• Proficient with computer software and programs, such as Microsoft Office 365 (Outlook, Word, PowerPoint, Excel)

Education:

• Equivilant to a high school diploma/GED
• Associates degree is preferred

Physical Requirements:

• Requires prolonged sitting (7 hours)
• Hand-eye coordination and finger dexterity for typing, photocopying, and other office equipment. Preferred typing speed is 60 WPM.
• Requires normal range of hearing and eye sight to record, prepare and communicate appropriate reports.
• Abilitiy to lift up to 50 pounds for intermittent periods of time on occasion (less than 25%).

Other Skills:

• Ability to maintain organization and manage time are crucial
• Maintain compliance with HIPAA and confidentiality with business related information.
• The ability to motivate or influence others is a material part of the job, requiring a significant level of diplomacy and trust.
• Detail-oriented self-starter, team-player capable of cultivating a productive working relationship across the organization.
• Comfortable interacting with exectives, physicians and visitors.

This Job Description may not be inclusive of all assigned duties, responbilities, or aspects of the job described, and may be amended at any time at the sole discretion of Hutchinson Clinic.