Position Description

The Humane Society of West Alabama seeks a part-time Executive Director to assist in managing the organization’s finances and operations; coordinating its fundraising, public/community relations, marketing and communicationsactivities; and furthering Unleash the Possibilities, a capital project already underway to develop a new animal adoption center. This is a contract-based position which will combine remote work with several hours a week onsite at our facilities in Tuscaloosa and nearby Cottondale, Alabama. The Humane Society of West Alabama is a no-kill shelter and adoption center for dogs and cats that provides essential services to the region through an extensive network of dedicated volunteers. The Executive Director will work closely with the Board of Directors to carry out the mission of the organization, allowing it to expand its services to dogs and cats in Tuscaloosa county in need of forever homes and to the community members who seek to adopt them.

Compensation

$3,500 per month. It is estimated that responsibilities will require a minimum of 15 to 20 hours per week. Working with the Board of Directors, the Executive Director will develop priorities from the list of responsibilities below. This is an independent contractor position, not benefits eligible.

Primary Responsibilities:

Finances

• Work with contracted accounting professionals and board volunteers to prepare an annual operating budget and oversee the organization’s adherence to that budget• Ensure timely payment of all invoices for supplies, equipment, and facility maintenance• Ensure that the organization conforms to all nonprofit tax laws• Ensure payment of insurance premiums and stay current on insurance needs• Ensure proper administration of all grant money• Work with volunteers to select, purchase, and maintain inventory of promotional items and organizational merchandise

Operations/Management

• Coordinate and facilitate the current capital construction and renovation project at the new campus in Cottondale, Alabama. Includes communicating with the architect, general contractors, subcontractors, and other service providers; keeping the Board informed of all progress, anticipated changes to plans, and delays; and working with designated volunteers and board members to solve problems as they arise.• Make sure HSWA facilities are functioning safely and efficiently by coordinating with designated volunteers, animal caretakers, and the Board of Directors• Arrange for and supervise repairs, required maintenance, and physical improvements of facilities• Arrange for and ensure stability of regular facilities services such as landscaping, waste management, and utilities• Maintain well-organized, secure files (electronic and paper)for all aspects of responsibility

Fundraising

• Working with designated volunteers and board members, coordinate and participate in all aspects of donor solicitation and relations of the Unleash the Possibilitycapital campaign including, but not limited to: ongoing cultivation and solicitation of remaining prospective donors; ongoing cultivation of and communication with existing donors to ensure timely pledge payments and to minimize pledge default; acknowledgements of regular pledge payments; and maintaining ongoing relations with capital-campaign donors• Working with designated volunteers and board members, coordinate the organization’s annual operations fundraising strategies including direct mail, special events, corporate sponsorships, grant writing, major donor solicitation, planned giving, community appeals, and third-party events• Coordinate the management of donor tracking systems and files, including processing donations and writing acknowledgment letters and other correspondence in a timely manner

Marketing, Public/Community Relations, and Communications

• Coordinate the re-design and revision of the organization’s website and supervise regular updates• Work with designated volunteers and partners to publicize the organization’s mission, opportunities, and special events through social media and newsletter• Work with volunteers to plan and implement community fundraising events• Work with volunteers to plan and implement events to increase profile and public awareness of the organization • Serve as point-person for media contacts and public appearances

Required Skills and Experience

• Bachelor’s degree preferred• Three (3) to five (5) years of experience in nonprofit management, administration, and/or fundraising with proven success in these areas• Excellent computer skills, including Microsoft Office Suite; ability to learn new computer software programs as the need arises• Excellent written and oral communication skills• Excellent organizational skills• Excellent financial management skills• Commitment to animals and animal welfare• Ability to work well with people from a variety of backgrounds and in a variety of positions, including major donors, community members, volunteers, and board members

Job Types: Part-time, Contract

Pay: $3,500.00 per month

Expected hours: 15 – 20 per week

Benefits:

• Flexible schedule

Ability to Commute:

• Tuscaloosa, AL (Required)

Ability to Relocate:

• Tuscaloosa, AL: Relocate before starting work (Required)

Willingness to travel:

• 25% (Preferred)

Work Location: In person