Description

READVERTISEMENT

Title: Human Resources Specialist

Position Number: 78599

Hiring Unit: Hawai'i Community College

Location: Hilo

Date Posted: May 13, 2024

Closing Date: June 4, 2024

Band: B

Salary Information: salary schedules and placement information

Full Time/Part Time: Full Time

Month: 11-Month

Temporary/Permanent: Permanent

Other Conditions:

General funded position. Appointment may begin approximately July 2024, pending availability of funds and actual staffing requirements.

Duties and Responsibilities:

* Responsible for a wide range of professional Human Resources (HR) duties to assist supervising HR Manager in ensuring service, compliance, efficiency and maintaining a positive and productive employee relations environment for the College.

* Ensures continuity of daily coverage for department, resolution and prevention of operational matters for the department, informs supervising HR Manager of critical issues affecting operations and recommends and implements changes as necessary.

* Reviews, researches and audits all personnel actions which include the establishment or abolishment of positions, and assists in ensuring that proper forms for filling civil service, APT and faculty positions are submitted.

* Assists with researching, analyzing, evaluating and recommending classification action for positions to be established or re-described.

* Assists with the reviews and/or research of all aspects of position advertisements to ensure conformance to established minimum and desirable qualification requirements, duties and responsibilities, salary, position title and appropriate format.

* Ensures that documents for all transactions for assigned area of responsibility, such as new hires, transfers, terminations, retirements and all other personnel transactions have been thoroughly and accurately completed.

* Reviews appointments and employment forms such as I-9s, benefit forms, etc. to ensure completeness and accuracy.

* Advises new hires and departments on matters related to I-9 requirements (including certification) and monitors certification/verification of documents to ensure that all departments are in compliance with INS laws.

* Researches and resolves employee concerns including but not limited to health benefits, procedures, rules and regulations, retirement, leaves, employment status, tuition waiver, payroll and pay adjustments.

* Reviews and ensures that the maintenance and processing of vacation and sick leave requests, leave without pay, family leave, military leave, etc. are in compliance with collective bargaining agreements and administrative procedures.

* Responds to employee inquiries, analyzes employee records to determine eligibility for sabbatical leaves, Leave Without Pay, stipends, overloads, probationary credits, summer prorata pay, and other comparable actions.

* Responds to inquiries and processes appropriate documents relating to pay rates for holidays, overtime, night differential, leaves, temporary assignments, etc. in accordance with collective bargaining agreements and UH policies and procedures.

* Reviews employee's leave status and in consultation with HR Manager, advises eligible employees of other possible leave options.

* Researches and prepares appropriate responses to requests for regular and special reports, information, surveys, which include but are not limited to, salary adjustments, ERS and unemployment inquiries in a timely manner.

* Maintains bulletin board to ensure required postings are current. Distributes current postings to satellite sites.

* Initiates, develops and prepares customized summary reports as needed using personnel/payroll/financial systems.

* Prepares all payroll/personnel notification forms for Faculty, APT and Casual appointments using the computerized human resources information system primarily for assigned area and provides assistance to other unassigned areas as needed.

* Maintains official personnel files. Disposes, archives and/or transfers records in accordance with established rules and regulations.

* Processes employment transactions, benefits, and documents; reviews for completeness and accuracy.

* Updates the HR section of the Hawaii CC website and ensures that information is current in accordance with appropriate HR policies, procedures, rules and regulations.

* Assists in managing the performance review and evaluation processes for APT and Civil Service appointments to ensure timely follow-up and completion.

* Investigate and hear grievances and complaints as the Chancellor's designee in matters relating to but not limited to sexual harassment, race, color, religion, sex, age, disability, veteran's discrimination, etc.

* Responsible for compiling and organizing data during fact-finding in various areas such as complaints, grievances, etc.

* Coordinate the interviewing committees and filling of all vacant positions.

* Review and recommend for approval all appointments of overloads, lecturers, casual, and emergency hires.

* Independently drafts and composes memos, letters and forms of communication and reports related to areas of responsibility or as assigned.

* Performs other related administrative support duties as required.

* Other duties as assigned.

Minimum Qualifications:

* Possession of a baccalaureate degree in Human Resources Management, Business Administration, or related field and 3year(s) of progressively responsible professional experience with responsibilities for human resources functions; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

* Considerable working knowledge of principles, practices and techniques in the field of Human Resources demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.

* Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with Human Resources.

* Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.

* Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.

* Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.

* Demonstrated ability to operate a personal computer and apply word processing software.

* For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

* Ability to communicate effectively both orally and in writing.

* Experience working with Microsoft Word and Excel.

Desirable Qualification:

* Progressively responsible professional experience with responsibilities for human resources functions in a university/college setting wherein functions are multiple and varied.

* Experience working with a computerized human resources information system, database program, and/or Adobe.

* Knowledge of employee benefits.

* Knowledge of position classification and labor relations.

* Ability to analyze, interpret and apply the principles, rules, regulations and practices relative to human resources and collective bargaining agreements

* Detail oriented and ability to prioritize multiple duties with demanding deadlines.

* Demonstrated commitment and/or experience promoting equity and a diverse workforce/academic environment.

* Demonstrated commitment and/or experience supporting the success of students

Application Submission: Click on the "Apply" button to complete an application and attach the following required documents.

* A Copy of your academic transcript(s) appropriate to the position are required to be attached in order to verify all courses completed and/or degree conferred (unofficial transcripts are acceptable; copies of diplomas will NOT be accepted). Official transcripts are required at the time of hire. Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA will be required before date of hire. Expense of the evaluation shall be borne by the applicant:

* Statement outlining how you meet minimum (and desirable, if applicable) qualification;

* Names and contact information of three (3) references familiar with your job performance;

* Resume.

Letters of recommendation are welcome. Applications lacking copies of academic transcript(s) will be reviewed based on work experience equivalency to meet minimum qualifications (MQs). All minimum qualifications must be met by the closing date. The application will be considered incomplete if material is unreadable. Incomplete applications will not be considered. If multiple applications are submitted, only the last application received will be considered.

Note: If you have not applied for a position before using NEOGOV, you will need to create an account.

Inquiries: 808-934-2748

EEO/AA, Clery Act, ADA

EEO/AA, Clery Act, ADA

Hawai'i CC does not discriminate on the basis of age, race, sex, color, national origin, or disability or other protected classes in its programs and activities. For Inquires or complaints concerning our non-discrimination policies, please contact: Human Resources Manager, EEO/AA Coordinator (808-934-2526, Hawai'i CC Bldg. 397-Room 4); Disabilities Counselor (808-934-2725, Hawai'i CC Bldg. 388-Room 106); Vice Chancellor for Student Affairs, Section 504 Coordinator (808-934-2509, Hawai'i CC Bldg. 379A-Room 4); or Title IX Coordinator (808-934-2765, Hawai'i CC Bldg. 383-Room 123).

The University of Hawai'i is an Equal Opportunity/Affirmative Action Institution and is committed to a policy of nondiscrimination on the basis of race, sex, gender identity and expression, age, religion, color, national origin, ancestry, citizenship, disability, genetic information, marital status, breastfeeding, income assignment for child support, arrest and court record (except as permissible under State law), sexual orientation, domestic or sexual violence victim status, national guard absence, or status as a covered veteran. For more information or inquiries regarding these policies, please refer to the following link: http://www.hawaii.edu/offices/eeo/eeo-coordinators/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/

Agency University of Hawaii

Department Hawai'i Community College - Administrative Services Address 1175 Manono Street

Hilo, Hawaii, 96720

Website http://workatuh.hawaii.edu