Job title

Grants Management Specialist

Reports to

Director of Finance and Accounting; Senior Director of Grants Administration

Program/Location

Finance and Accounting Department, North Hills, Admin. Office

Status/Salary

Full-time, Non-Exempt, Hourly (In Person)

Position Summary

Working under the supervision of the Director of Finance and Accounting and Senior Director of Grants Administration, the Grants Management Specialist aids in cultivating a team-oriented work environment aligned with the long-range plan, mission, vision, and values of Hope the Mission (HTM). A successful Grants Management Specialist is analytical, has perseverance, strong attention to detail, and superior problem-solving and organizational skills .

Primary Duties and Responsibilities

Grants Management Specialist will provide post-award fund and grant management. This will involve monitoring and managing contracts, grants, and income accounts from multiple funding sources. In addition, you will be responsible for preparing budgets for grants, preparing and monitoring monthly ledger analyses and reports for funds, reconciling discrepancies, preparing various agency financial reports, and coordinating the closing of grants. You will use your expertise in preparing budgets to provide budget projections for leadership. This team member should have a strong working knowledge of QuickBooks Online and be able to maintain agency, grant, and capital project accounting in accordance with Generally Accepted Accounting Principles (GAAP).

• Demonstrated experience in post-award administration, including monthly billing, budgeting, and fund close-out.
• Familiarity with government funding to include, but not limited to Los Angeles Homeless Service Authority (LAHSA), City of Los Angeles (CLA), Dept of Human Services (DHS), The Substance Abuse and Mental Health Services Administration (SAMSHA).
• Demonstrated skill in analyzing expenditures in order to identify any discrepancies or potential problems that are in conflict with agency and internal guidelines.
• Experience interacting with financial personnel in other departments and partner agencies.
• Proper expense classification and grant coding.
• Assistance with the agency and funder annual audits tasks as requested.
• Assists in preparation of reports when requested.
• Assists with accounts receivable entry in Quickbooks.
• Performs other duties on an as-needed basis.

Knowledge, Skills, and Abilities

• Strong analytical and reporting skills.
• Advanced skills in MS Office (Excel), QuickBooks Online accounting software, and Google Suite
• Demonstrate open, clear, concise and professional verbal and written communication skills with all levels of staff.
• Ability to manipulate a large amount of data and interpret analyses.
• Ability to complete assignments with attention to detail and high degree of accuracy.
• Proven ability to perform effectively in a demanding environment with changing workloads.
• Work independently or as part of a team and follow through on assignments with minimal supervision.
• Ability to work in sensitive situations and maintain confidentiality.

Qualifications

A Bachelor’s Degree or higher in Finance or Accounting, or equivalent experience in a similar position for 3 years; non-profit finance preferred. A minimum of 5 years and experience in non-profit accounting.

Other Requirements

• Ability to walk, stand, bend, squat, climb, kneel, and twist on an intermittent or sometimes continuous basis
• Ability to grasp, push, pull objects such as files, file cabinet drawers, and reach overhead
• Ability to operate a computer, scanner, and telephone
• Prolonged periods of sitting at a desk and working on a computer
• Occasionally lift and/or move, push and pull up to 25 pounds

Employment Classification

• FLSA Status: Non-Exempt
• Payroll Status: Hourly
• Work Schedule: Full Time, In-person

Physical, Demands, Environmental Conditions, Equipment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Employee is routinely required to sit; walk; climb stairs; engage in verbal, written, and email communication; hear; use hands to keyboard, finger, handle, and feel; stoop, kneel, crouch, twist, reach, and stretch. Occasionally required to move around the Administration office. Can observe and respond to people and situations and interact with others encountered in the course of work. Handle, fingers, grasp and feel objects and equipment; Reach with hands and arms; Communicate, receive and exchange ideas, information by means of the spoken and written word; Be mobile by moving oneself from place to place quickly and easily; Repeat various motions with the wrists, hands and fingers; Be able to have visual activity for (including, but not limited to) administrative and clerical tasks; Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Drive vehicle in and around Los Angeles County, as needed; be able to enter buildings that may require climbing stairs. Be periodically subjected to outside environmental conditions. Use a desktop and/or laptop computer; copy, postage and scanner machines. Complete all required forms in personal writing.

JD_Grants Management Specialist_04.02.24.pdf