Description

Position Summary

Hope House Colorado (HHC) is hiring an Executive Assistant (EA). As the EA, you will provide support to the Executive Director (ED) and Director of Programs (DPr), enhancing their effectiveness by providing information management support, scheduling support, meeting and email support and project support. You will provide meeting and information support to the Board. Ultimately, you identify and address the needs of the ED and DPr and perform administrative tasks to ensure the ED and DPr’s workflow runs smoothly.

What you’ll be doing

• Coordinating and managing the Executive Director and Director of Program’s calendars, meetings, email and phone calls, responding promptly and as directed.
• Completing other administrative tasks such as crafting internal communications, completing expense reports, filing, data entry and research.
• Preparing for and attending monthly Board meetings, taking minutes, maintaining the Board calendar, roster, training manual and all other pertinent Board documents, including the monthly board reporting package. Assisting Board members with administrative tasks (related to Board work) as requested.
• Interacting with volunteers and donors, handling donor management for the ED, leading tours of the Resource Center and representing the Executive Director and Hope House in a professional and engaging manner
• Promoting Hope House Colorado’s Core Values throughout the organization and external relationships

We want to hear from you if …

• You have experience supporting more than one executive (Required)
• You have a high value for discretion and can protect the organization by keeping information confidential (Required)
• You are available to work onsite at our Arvada location Monday-Friday, with some scheduled evening and weekend shifts (Required)
• You have excellent phone manners and verbal and written communication skills, and can multitask efficiently in a fast paced, high-energy environment (Desired)
• You are detail oriented, highly organized, and proficient in Microsoft Office Suite (Desired)

Who we are

Hope House Colorado is committed to empowering teen moms, changing the future for two generations! We are a future-thinking organization, striving to be experts in our field. We invest in each employee, providing opportunities to pursue individual passions, gifts, and strengths. Our staff is a unified team, pursuing excellence in all we do. We serve with integrity, humility, and respect for one another, in an environment that combines professionalism with fun, humor, and even a little bit of silliness each day!

Salary Range

$40,000 - $59,000 per year based on experience

Benefits

Employees who are regularly scheduled to work 24 hours per week or more are eligible for the below benefits.

• Health Benefits: Employees may elect medical, dental, vision & life insurance plans.
• Simple IRA: Employees may choose to make salary reduction contributions through HHC’s Simple IRA plan and HHC will match the employee’s contribution up to a maximum of 3% of the employee’s annual salary.
• Vacation: Upon hire, employees earn 4.62 hours of vacation per paycheck up to 120 hours (3 weeks) in a year. Accruals are adjusted to increase vacation earned per hours worked based on length of employment with HHC.
• Holidays: HHC observes twelve (12) holidays throughout the year. Salaried employees are paid for these holidays according to the nationally recognized observation day for each holiday. In addition, salaried employees are currently gifted either the week of Christmas or the week of New Year’s off, to be scheduled at the discretion of their supervisor.
• Sick Leave: HHC provides eligible employees with Paid Sick and Safe Leave (PSSL) and Public Health Emergency Leave (PHEL) in accordance with the requirements of Colorado's Healthy Families and Workplaces Act (HFWA).
• Mental Health Days: Employees are given two (2) mental health days per year to use at their discretion.

Applications will be accepted through March 12, 2024.