Job Summary:

The Senior Administrative Assistant is responsible for organizing and coordinating office Operations and Procedures in order to ensure organizational effectiveness and efficiency.

Qualifications:

1. High School Diploma. Some college or Bachelor’s Degree preferred.
2. Minimum of 1-3 years of experience in an Administrative Assistant or Office Manager role.
3. Excellent organizational and project management skills required.
4. Knowledge of hospice concepts, practices, and procedures.
5. Experienced with Microsoft Office products and database software systems.
6. Excellent verbal and written communication skills.

Responsibilities:

1. Coordinates assessment and admission of all potential patients in the absence of an Intake Coordinator.
2. Answers phone and routes calls to the appropriate staff.
3. Ensures compliance with the organization’s practices procedure and policies.
4. Maintains records per corporate standards.
5. Advises Administrator of ways to manage data more efficiently.
6. Assists with finding replacement staff to cover to emergency situations.
7. Monitors and replenishes office and medical supplies as needed.
8. Prints Brightree reports.
9. Retrieves all voice mail messages from office mailbox and routes messages appropriately.
10. Prepares legal packets.
11. Prepares patient census for IDT meeting.
12. Maintains HR files on site, and ensures copies of all documents are sent to the corporate office.
13. Maintains office services effectively and efficiently.
14. Supervises Administrative Assistants as needed.
15. Provides direction to the day to day operations of the staff, using the Homestead Hospice Policies and Procedures, and the Federal and State guide lines.
16. Other duties as assigned.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class.