Job Summary
The Construction Transaction Coordinator supports the sales and vertical construction departments by overseeing the distribution and filing of documents from lot start to buyer closing. This position facilitates collaborative relationships between Holt Homes team members and outside parties with integrity, courtesy, and character.

Company Values

• Honesty We say what we’ll do and do what we say
• Support We express empathy, nurture growth, offer help, and accept help
• Efficiency We don’t cut corners, but cut waste and find the best way
• Responsiveness We recognize possibilities and respond to change, learn from mistakes, and communicate promptly
• Improvement We innovate endlessly

Qualifications

• Minimum of two years of combined experience in real estate, title/escrow, and production builder.
• Proficient knowledge of Office Suite (Word, Excel, PowerPoint, and Outlook)
• Potential remote workday after mandatory 90 day in-office training, decided by manager

Skills

• Ability to learn new software and programs quickly
• Excellent communication, both verbal and written, in the English language
• Organize, multitask, prioritize, and complete tasks in an efficient manner
• Adapt in an ever-changing environment
• Ability to communicate with a wide array of communication styles
• Strong follow-up skills
• Work independently as well as in a group setting

Responsibilities

• Generate Customer Information Sheet for every new sale from Holt sales platform
• Update lot starts in sales platform
• Review Job Performance Projections against contract details for each sales transaction
• File all buyer deposits from Title/Escrow and Design Partners
• Distribute inventory selections and/or updates to appropriate internal and external parties/partners
• Distribute signed addendums to appropriate internal and external parties/partners
• Support field staff with questions/concerns regarding sold and inventory home upgrades/changes
• Distribute and file all sales terminations
• Maintain the following for all assigned communities

• Maintain Holt’s vertical project filing system
• Document upload to Holts Purchasing platform
• Sales Document Distribution -inter departmental & outside partners
• New Home Sales distribution
• Inventory selection distribution
• Agent & Field Staff Assignment Tracker

• Other duties as needed or assigned

Work Environment

• Regularly uses a computer with repeated movements to enter data, differentiate between colors, shades, and brightness, and read from a screen for extended periods of time

Medical Benefits

• Employer paid health, dental, and vision insurance per full-time employee
• Employer paid Life Insurance, long term disability insurance, and Accidental Death and Dismemberment Insurance per full-time employee
• Company provided Health Reimbursement Arrangement
• Medical and Dependent Care Flexible Spending Accounts
• Family Medical Leave
• Employee Assistance Program
• Monthly Wellness Reimbursement

Financial Benefits

• Annual bonus of up to 10% of salary, upon Manager’s discretion
• 14 paid holidays yearly (Company)
• Company laptop
• $70 monthly cell phone reimbursement or company phone line
• Well-retire 401(k) Financial Advisor
• Employer contributes 4.5% into each employee’s 401(k)
• Reimbursements for mileage, parking and public transportation
• Education Assistance Program
• Home Purchase Program
• Employee Referral Program
• 1 hour of paid sick leave per 30 hours worked
• Vacation is accrued per pay period based on years of service for full-time employees

• In your first year, you are frontloaded 40 hours. You then accrue 1.53 hours for the remainder of the year, which accumulates to a total of 10 days
• On your first year anniversary, you start accruing 3.07 hours, which accumulates to 10 days
• On your 3rd anniversary, you start accruing 4.61 hours, which accumulates to 15 days
• On your 10nth anniversary, you start accruing 6.15 hours, which accumulates to 20 days