Job Summary

The Home Sales Transaction Coordinator supports the Sales department by overseeing sales transactions from start to finish with a customer-first mindset. This position facilitates collaborative relationships between Holt Homes team members and outside parties with integrity, courtesy, and character.

Company Values

• Honesty We say what we’ll do and do what we say
• Support We express empathy, nurture growth, offer help, and accept help
• Efficiency We don’t cut corners, but cut waste and find the best way
• Responsiveness We recognize possibilities and respond to change, learn from mistakes, and communicate promptly
• Improvement We innovate endlessly

Qualifications

• Bachelor’s Degree preferred
• Minimum of two years of combined experience in real estate, title, and/or escrow support
• Active Real Estate License, or willing to obtain license within 180 days of hire
• Proficient knowledge of Office Suite (Word, Excel, PowerPoint, and Outlook)
• Experience working with a CRM
• Potential remote work after mandatory in-office training, decided by manager
• Ability to work regularly scheduled weekends

Skills

• Ability to learn new software and programs quickly
• Excellent communication, both verbal and written, in the English language
• Organize, multitask, prioritize, and complete tasks in an efficient manner
• Adapt in an ever-changing environment
• Ability to communicate with a wide array of communication styles
• Strong follow-up skills
• Work independently as well as in a group setting

Responsibilities

• Generate Sales Contracts from the Purchase Submittal Forms for assigned communities.
• Manage contract-related communications/contract trafficking between buyers and/or co-op agents.
• Submit Buyer signed contracts to Internal Deal Review team.
• Generate and traffic counteroffers (if required) and accepted deals for signature.
• Open escrow upon mutual acceptance, and provide title information/earnest money due date to Co-Ops/Buyers.
• Generate and obtain signatures of any of required addendums.
• Distribute signed addendums to appropriate internal and external parties/partners.
• Digitally file all contractual documents in Skyslope.
• Consistent follow up and follow through with tasks relating to the transaction.
• Verify transactions are on track for contract closing date.
• Communicate, aid, and address any concerns/questions with Buyers, agents, lenders, escrow officers, and other parties involved in the transaction (internally, and externally).
• Process any required closing documents (i.e., home warranty enrollment).
• Maintain the following for all assigned communities

• Holt’s digital filing system in Skyslope
• Sales Transaction Trackers in Smartsheet
• Contingent Home (part of the Sales Transaction Tracker)
• Current Deals Tracker
• Monthly Closing Tracker
• Closing Date Recast Report

• Update the appropriate MLS with status changes (Pending, Sold).
• Update the appropriate MLS with price changes.
• Other duties as assigned or needed

Work Environment

• Regularly uses a computer with repeated movements to enter data, differentiate between colors, shades, and brightness, and read from a screen for extended periods of time

Medical Benefits

• Employer paid health, dental, and vision insurance per full-time employee
• Employer paid Life Insurance, long term disability insurance, and Accidental Death and Dismemberment Insurance per full-time employee
• Company provided Health Reimbursement Arrangement
• Medical and Dependent Care Flexible Spending Accounts
• Family Medical Leave
• Employee Assistance Program
• Monthly Wellness Reimbursement

Financial Benefits

• Annual bonus of up to 10% of salary, upon Manager’s discretion
• 14 paid holidays yearly
• Company laptop
• $70 monthly cell phone reimbursement or company phone line
• Well-retire 401(k) Financial Advisor
• Employer contributes 4.5% into each employee’s 401(k)
• Reimbursements for mileage, parking and public transportation
• Education Assistance Program
• Home Purchase Program
• Employee Referral Program
• 1 hour of paid sick leave per 30 hours worked
• Vacation is accrued per pay period based on years of service for full-time employees

• In your first year, you are frontloaded 40 hours. You then accrue 1.53 hours for the remainder of the year, which accumulates to a total of 10 days
• On your first year anniversary, you start accruing 3.07 hours, which accumulates to 10 days
• On your 3rd anniversary, you start accruing 4.61 hours, which accumulates to 15 days
• On your 10nth anniversary, you start accruing 6.15 hours, which accumulates to 20 days