Who we are:

For over 20 years, Hales Property Management has been the industry leader in property management. Our mission is to proactively manage buildings through anticipation of client needs, effective communication, complete transparency, and compassion. Our AWARDS and reviews speak to who we are and how we strive for excellence.

What we offer:

• Industry-Leading Healthcare: Medical, Dental, Life, HSA
• Retirement savings Plan
• Competitive Compensation Packages (based on experience)
• Bonus Opportunities (based on performance)
• Generous PTO Package
• Quarterly Company Outings/Events
• Etc.

The Job: THIS IS AN ONSITE ROLE IN CHICAGO, IL. THERE ARE WFH OPPORTUNITIES AFTER 6 MONTHS.

The Senior Administrator provides excellent customer service both internally with team members and externally with clients and vendors. The Senior Administrator is responsible for completing a wide variety of accounting, administrative, customer service, and other project and support-related tasks and will report directly to the COO at Hales Property Management.

Your main roles will include (but not be limited to):

• Assist with transactional accounting
• Month-end close process and reporting
• Oversight of administrative and accounting department employees
• Assist with the preparation of consolidated financials
• Assist with budgeting, financial planning, and cash management
• Customer and vendor management
• Assist with the preparation and reconciliation of payroll, payroll tax, and benefits
• Perform additional functions and participate in special projects as needed

What you have (the basics):

• Experience leading a team of administrators is required
• Experience in AP/AR is required
• Advanced knowledge of Excel, knowledge of automated financial and reporting systems, Microsoft Office products, and other tools commonly used by accounting and finance teams
• Excellent GAAP accounting knowledge and consolidated financial statement preparation is a plus
• Strong analytical skills with the ability to connect business actions with financial outcomes
• Experience using NetSuite, QuickBooks, Buildium, and/or CINC is a plus

What you have (soft traits):

• Strong servant-leadership qualities - you are not afraid to jump in and help wherever help is needed with an ample dose of humility (i.e., no task is beneath you).
• Excellent communication skills – you effectively inspire and energize both reports who you mentor and leaders who you support. You create clarity out of complexity.
• Continuous improvement mindset. You know things can be better, have the analytical chops to figure out how, and can rally cross-functional teams around making it happen.
• A team-building mentality – you are committed to working as a member of the team and building a successful organization. You can quickly gain the trust, confidence, and respect of colleagues, customers, and other stakeholders.
• An entrepreneurial spirit – you are comfortable in a dynamic work environment and possess a proven ability to create operational efficiencies and streamline processes without direct oversight. You’re a self-starter and thrive in an evolving, changing environment. Experience in an entrepreneurial workplace is preferred.
• Unflinching ethics – you do the right thing, always.

Disclaimer: This is not an all-inclusive job description. Duties and responsibilities may change at any time. Hales Property Management, Inc. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.