The Payroll Associate is responsible for assisting with weekly disbursement of multi-state payroll, including garnishments, benefits, and taxes to our Company employees, consistent with federal and state wage and hour laws. This position assists with the processing of new hires, temporary workers, transfers, promotions and terminations is accurate and timely. This position works closely with the Payroll Manager and HR to ensure all benefits are administered and paid for appropriately.  

Responsibilities: 

• Process payroll according to weekly and bi-weekly payroll deadlines, may also include preparing certified payrolls to job sites as needed.
• Interact with accounting software to set up new hires in the system, make changes to withholdings and deductions, enter, and process all payroll, and upload ACF file to the company’s treasury product at the bank.
• Pay weekly, monthly, and quarterly federal and state withholding taxes. Prepare annual W-2s for employees.
• Prepare weekly and monthly reporting to the 401k vendor and remit employee contributions.
• Prepare and distribute weekly hours and labor distributions reports for management team.
• Verify fringes and PT&I rates are charged correctly on jobs.
• Enter accounts payable entries for benefits vendors and cut checks. 
• Organize and maintain payroll related files, scan into a digital imaging environment.
• Enter appropriate labor charge moves as needed by project management.
• Perform payroll bank account reconciliation and submit to supervisor for review and approval.

Requirements: 

• Bachelor's Degree in Accounting, Finance, Business or related field or equivalent work experience preferred 
• 3-5 years of experience processing multi-state payroll(s) required
• Knowledge of automated payroll accounting reporting systems required
• General knowledge of the payroll process and understanding of the United States laws and rules governing the standards of processing a payroll, to include withholding rules, tax remittance, benefit deduction, and garnishment rules. Construction industry specific knowledge is preferred, although not required.
• Proficient in MS Office required
• Valid Driver's License required

Physical Demands and Working Environment: 

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. 

Environment: Work is performed primarily in a standard office environment with extensive public contact and frequent interruptions. 

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight 50 lbs; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information. 

Vision: See in the normal visual range with or without correction. 

Hearing: Hear in the normal audio range with or without correction. 

 EOE - Race/Color/Sex/Religion/National Origin/Sexual Orientation/Gender Identity/Vets/Disabilities 

Hoar does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of Hoar without a prior written search agreement will be considered unsolicited and the property of Hoar. 

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