JOB DETAILS

Job Title: HR Associate - Benefits and Payroll

Company: AMICO

Position Summary

The Human Resources Associate – Payroll and Benefits is responsible for administering the payroll function, serving as the central point of contact for benefits related questions, administering new employee on-boarding, and providing general support to all other HR functions (employee labor and relations, compensation, regulatory compliance, and recruiting). This role provides administrative support to Human Resources function as needed including record keeping, file maintenance and HRIS entry.

Primary Accountabilities (Essential duties)

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Processes weekly and bi-weekly multi-state payroll including employment state and local tax setups.

• Assists with Canadian Payroll and report writing from the Canadian ADP system as needed.

• Compiles payroll data, such as hours worked, taxes, insurance, and union dues to be withheld

• Creates, runs and analyzes reports from payroll report writing system

• Manages Human Resources database to include but not limited to the addition of new hires, payroll changes, terminations

• Interprets and implements company policies and government regulations affecting payroll procedures

• Coordinate open enrollments, changes, and training for employee

• Fields all benefit related questions

• Assists as back-up for self-billing invoices for benefits each month

• Responsible for producing month-end reports

• Verifies I-9 documentation and maintains that they are current

• Submits new employee drug tests and background checks

• Conducts audits of payroll, benefits or other HR programs and recommends corrective action

• Assists with the administration of FMLA, STD, LTD and ADA leave and compliance

• Maintains personnel files in compliance with applicable legal requirements

• Keeps employee records up-to-date by processing employee status changes in timely fashion

• Keep up to date with the latest HR trends and best practices

• Prepares paperwork required to place employees on payroll

• Keep up to date on multi-state compliance and push out new policies/notices when needed

• Assists with new hire orientation and onboarding of employees.

• Develops an in-depth understanding of payroll software

• Maintains requirements for affirmative action plan

• Assists with recruiting process by identifying candidates, conducting reference checks and issuing employment contracts

• Assists the HR & Safety Manager with EH&S issues/requirements as needed

• Assists HR department with special projects

• Assists with employee relations and employee events to boost and maintain employee morale

• Maintains company intranet and ADP home page with updated forms and information

Secondary Accountabilities

In addition to the primary accountabilities listed above, individuals may perform other duties as assigned.

Supervisory Responsibilities

None

Position Qualifications

To perform this job successfully, an individual must be able to perform each primary accountability satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Additionally, the physical demands and the work environment typically encountered are listed below. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

• Extensive knowledge of computer software (Windows and Microsoft Office), computer hardware and computer servers

• Working knowledge of ADP and E-time software

• Proficiency in or knowledge of using a variety of computer software applications, especially Excel and Microsoft Word software

• High level of interpersonal skills to handle sensitive and confidential situations and documentation

• Attention to detail in composing, typing and proofing materials; establishing priorities; and meeting deadlines

• Good to excellent spelling, grammar and written communication skills

• Excellent telephone and oral communication skills

• Ability to maintain a high level of confidentiality

• Deep understanding of Labor Law and employment equity regulations

Education / Experience

• A minimum of 5 years of directly related experience

• Bachelor’s or Associate’s degree preferred

Competencies

• Organizational Skills

• Teamwork

• Initiative

• Communication

• Ethical conduct

• Personal effectiveness/credibility

• Financial management

• Time management

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit, talk, hear, stand, walk, use hands to finger, handle or fee, and reach with hands and arms. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

Work Conditions

The work environment characteristics described her are representative of those and employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job operates in a professional office environment, however visits to the plant floor will be necessary at times. The noise level in the work environment is usually moderate.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Work setting:

• Office

Experience:

• Payroll: 3 years (Required)

Work Location: In person