Office Administrator/Bookkeeper

Hirschmann Windows & Doors is looking for an Office Administrator / Bookkeeper to join our team. This candidate will provide day-to-day support for the operation of the company and work closely with the senior management team.

The ideal candidate should have a strong administrative background and 3 years of experience in bookkeeping / accounting. We’re looking for someone that is a team player, self-motivated, detail oriented with a “can-do” attitude to respond to many tasks. An interest in woodworking is a plus, but not required!

Job Requirements

- Bookkeeping & accounting experience

- HR administration and payroll experience

- Microsoft Office experience

- High-level verbal and written communication skills

- Problem-solving abilities

- Highly efficient and productive work habits

- Professional demeanor, discretion and a high level of confidentiality

- Desire to learn, grow and succeed.

- College degree or equivalent work experience a must.

Schedule

- company operating hours are Monday to Friday: 7:30am – 4pm (in-person). Daily schedule TBD based on candidate.

Responsibilities

- Staff front desk. Greet guests, answer the phone, monitor and respond to general email and other inquiries. Maintain the office in an orderly fashion, keep supplies stocked, coordinate vendor deliveries. Retrieve and process mail, assist with filing and archival duties.

- manage the day-to-day affairs of the property: ensure utility bills are paid, grounds are maintained (snow plowing, landscaping, etc.) and facilitating janitorial services.

- ensure compliance with safety requirements

- assist with client database management and record keeping

- Provide logistical support for one-off projects / internal & external events

- Collaborate with senior managers to take on additional duties, if necessary

- Being the point person for IT issues and working with providers to troubleshoot

- Manage regular and one-off mailings

- Manage the administrative aspects of HR (insurance enrollment, PTO tracking, reference checks, etc.)

- Review and verify delivery slips with order invoices

- Track, input, manage all income and expense items for reconciling in QuickBooks and other bookkeeping matters.

Job Types: Full-time, Part-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• West Rutland, VT 05777: Relocate before starting work (Required)

Work Location: In person