Job Summary:

We are seeking a versatile and highly organized Executive Assistant to join our small office. As an Executive Assistant, you will play a crucial role in supporting the smooth operation of our office and wearing multiple hats as needed. You will assist with various administrative tasks, provide exceptional customer service, and be responsible for coordinating and managing office operations as well as the owner's schedule. This position requires excellent communication skills, strong attention to detail, the ability to prioritize tasks, a proactive approach to problem-solving and an enjoyable sense of humor (don't go too far).

We are adding you to our staff. However, there are a few recommendations on Google and Indeed of our previous employees who enjoyed working here as well as our work in general. We are either going to hire one full-time person or two part-time people depending on who replies.

Essential Job Functions:

Essential job functions of our Executive Assistant include but are not limited to:

• Answer/direct incoming calls/voicemails, take messages, and handle inquiries promptly and professionally.
• Manage office correspondence, including emails, letters, and packages.
• Maintain office supplies inventory and place orders when necessary.
• Schedule appointments, meetings, and travel arrangements for the CEO and staff members.
• Assist in preparing reports and other documents as needed.
• Organize and maintain physical and electronic filing systems.
• Monitor and manage office expenses, including invoices and processing payments.
• Manager CEO calendar.
• Attend meetings and take minutes (this takes great skill - stop here if this isn't you).
• Research requested information and deliver findings in an organized manner.
• Review resumes of potential candidates for the various recruiting positions we manage (your intuition can make all the difference).
• Complete ad-hoc projects and tasks.

Education and Experience Required:

• High school diploma or equivalent.
• 5 years of experience working in a small organization.
• 4 years of experience in an Executive Assistant/Administration Support role.
• 2 years of experience with Microsoft Office (Teams, Outlook, Word, PowerPoint, Excel).

Education and Experience Preferred:

• Associate degree or more in administration, HR, Project Management or related field.
• Any additional education or certification is a plus.

Additional Skills and Abilities:

• Must have excellent verbal and written communication skills in English (fluent).
• Must be able to maintain a high level of confidentiality (backing this up is essential).
• Must have outstanding organizational and time management skills.
• Must be able to type notes fast during meetings/conversations (min 60 WPM).
• Must be able to learn new software, adapt to it quickly and teach others.
• Must have strong attention to detail and a high level of accuracy.
• Must be customer service-oriented with a professional and friendly demeanor.
• Must be able to work independently and as part of a team.
• Must have flexibility and adaptability to handle multiple responsibilities and changing priorities.

Additional Benefits:

• Performance Based Bonus
• Training & Development Opportunities
• Work directly with the founder

Hiring Solutions Group is committed to providing equal employment opportunities to all individuals, regardless of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, or any other characteristic. We encourage individuals from all backgrounds and walks of life to apply. We value each person's unique perspectives, experiences, and talents, and we strive to create an inclusive work environment where everyone feels respected and empowered.

Job Types: Full-time, Part-time

Pay: $45,219.00 - $55,761.00 per year

Benefits:

• Dental insurance
• Employee discount
• Flexible schedule
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Tuition reimbursement

Schedule:

• Monday to Friday
• No nights
• No weekends

Ability to commute/relocate:

• Passaic, NJ 07055: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Word: 2 years (Required)
• Microsoft Excel: 2 years (Required)

Work Location: In person

Job Types: Full-time, Part-time

Pay: $45,219.00 - $55,761.00 per year

Benefits:

• Dental insurance
• Employee discount
• Flexible schedule
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Tuition reimbursement

Schedule:

• Monday to Friday
• No nights
• No weekends

Experience:

• Microsoft Word: 2 years (Required)
• Microsoft Excel: 2 years (Required)
• Executive Assistant: 2 years (Required)
• Small business: 2 years (Required)

Ability to Commute:

• Passaic, NJ 07055 (Required)

Work Location: In person