The Facilities Assistant will consistently deliver Facilities support services at exceptional levels of responsiveness and quality to support the company in achieving its organizational objectives. The working hours for this position will be 8:00 am to 2:00 pm, Monday – Friday.
Address: Austin, TX, 78759

Job Responsibilities Include:

• Responsible for ensuring that the general office environment is maintained to a safe, hygienic, and effective level, including the reporting and coordination of maintenance and fault repairs.
• Possess the ability and knowledge to carry out minor office repairs to maintain a functional working environment.
• Ensure building security is maintained by correctly following all security procedures, especially when signing in visitors and issuing or retrieving security credentials and being responsible for security access control management.
• Responsible for the physical key management system and asset tracking, reporting all security incidents – however minor – to the Corporate Security team.
• Advise and assist FP employees with using the online desk booking system, ensuring that daily safe-working limits and any issues are highlighted straight away.
• Monitor office supplies inventory, ordering and restocking items for all common areas and conference rooms.
• Ensure conference rooms and meeting areas are maintained in an orderly manner and ensure setup and breakdown of spaces for meetings and special events.
• Complete all Day One tasks for new hires, including taking photographs and issuing ID badges.
• Ensure new FP employees receive way finder maps and COVID run rules with signage descriptions to assist them in integrating into the organization as quickly and safely as possible.
• Regularly inspects site and makes recommendations on security, preventative maintenance and janitorial issues.
• Oversee the daily operation of the HQ mailroom to ensure that products and items are shipped and received in an effective and timely manner to support our global operations.
• Manage the shipment and receipt of all products, materials, and supplies, completing all necessary paperwork, logging tracking numbers and arranging collection of items as needed.
• Manage the documentation required to track, trace, and update the status of incoming and outgoing shipments.
• Communicate effectively with and give clear directions to vendors and their employees involved in the shipment and receipt of products.
• Maintain the inventory of shipping materials and supplies; restock as needed to ensure that consignments are not delayed.
• Develop and maintain positive relationships to successfully deliver quality customer service to internal and external customers.
• Provide an efficient and professional administrative support service.
• Confidently use office software tools to produce, amend and format documents and presentations to a professional standard.
• Raise Purchase Orders (POs) for Facilities services, document, and track progress, and receive POs once submitted for payment.
• Serve as designated fire warden, providing advice in fire prevention planning and ensuring employees and visitors are directed to the assembly points in the event of a drill or fire.
• Serve as designated First Aider, completing CPR and First Aid certification within 6 months of hire.
• Ensure that the Facilities Manager, EHS and Security are alerted to any security or safety concerns, however minor.
• Report COVID related issues as appropriate to Facility Manager and Security.
• Participate in ongoing technical, safety, and operational process training programs.

Requirements:

• Polished, professional appearance.
• Helpful and sincere attitude.
• Flexible ‘can do’ attitude, self-initiative and reliable.
• Highly organized and efficient with the ability to multi-task.
• High level of integrity.
• Familiarity with Microsoft office applications.
• Excellent interpersonal and communication skills and the ability to meet timelines and deliverables.
• High School diploma or equivalent is required.
• 1 - 3 years of experience working in facilities and building maintenance is required
• Working knowledge of basic office technology and software, including Microsoft Office products
• Extremely Mechanically Inclined
• Excellent written and communication skills
• Ability to provide quality customer service to internal and external customers, clients and vendors.
• Demonstrated attention to detail, problem-solving and excellent multi-tasking skills
• Must meet timelines and deliverables.

Physical Requirements

• Ability to sit, walk, stoop, stand, bend, kneel, squat and twist for long periods of time.
• Ability to walk up to 2 miles a day throughout the facility.
• Ability to grasp, push and pull objects; reach overhead and climb stair intermittently.
• Lifting up to 50 lbs using appropriate lifting techniques, raising or lowering objects (includes upward pulling).

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT:

Suna Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Applicants, with criminal histories, are considered in a manner that is consistent with local, state, and federal laws.

REQUESTING AN ACCOMODATION

Suna Solutions is committed to providing equal employment opportunities for persons with disabilities or religious observances, including reasonable accommodation when needed. If you are hired by Suna Solutions and require accommodation to perform the essential functions of your role, you will be asked to participate in our reasonable accommodation process. Accommodations made to facilitate the recruiting process are not a guarantee of future or continued accommodations once hired.

If you would like to be considered for employment opportunities with Suna Solutions and have accommodation needs for a disability or religious observance, please call us at 1 (888) 223-4788, send us an email or speak with your recruiter.

PAY TRANSPARENCY POLICY STATEMENT

Compensation for roles at Suna Solutions varies depending on a wide array of factors including but not limited to the specific client, office or remote location, role, skill set and level of experience. As required by local law, Suna Solutions provides a reasonable pay scale to include the hourly or salary range that Suna Solutions reasonably expects to pay for roles that may be hired in California, Colorado, New York City or Washington

TX: $20/hour