Overview:

HGA is an award winning Architectural, Engineering and Planning firm with a full-time opportunity for an Administrative Coordinator to join our Milwaukee office in our Arts, Community, and Education (ACE) and Engineering groups. This role supports Principals and project team members in the Architectural Practice Groups and requires a passion for providing exceptional service to internal and external customers. The ideal candidate will excel at time management, have an exemplary attention to detail, follow-through and workload prioritization, while anticipating the needs of others and maintaining a positive attitude.

HGA is both team-oriented and employee-friendly, and social activities are integrated into our office culture. We offer challenge, recognition and personal visibility with an opportunity to be part of some great projects.

At HGA we work to foster an environment where diversity of thought, background and experience creates new energy. Through your curiosity, tenacity, creativity, and unique insights you can make an impact every day. That impact is felt by your colleagues, by our clients, and by those who inhabit the spaces we create.

In this role you will:

• Coordinate travel arrangements
• Order / compile client gratis items and gifts
• Large-scale event registration and coordination
• Calendar management

• Coordinate travel arrangements
• Prepare presentations and reports
• Prepare correspondence, agendas, meeting minutes, etc.
• May maintain logs and databases
• Assists with budgets and expense tracking; prepares and processes expense reports
• Schedules meetings, conference calls and appointments

You will need to have:

• A Bachelor’s degree in Business Administration or related field preferred.
• Minimum of 5 years administrative experience, preferably in an Architecture or Engineering environment.
• Proficiency in Microsoft Office products including Word, Excel, PowerPoint and Outlook; Adobe and InDesign preferred.
• Strong calendar management / scheduling skills.
• Excellent communications skills, both written and verbal.
• Demonstrated ability to build relationships across an organization.
• Analytical, problem solving skills to identify and implement solutions to issues.
• Personal characteristics of self-confidence, resourcefulness, flexibility, initiative, self-motivation, loyalty, willingness to assume responsibility for decisions and the ability to deal effectively with people in a variety of relationships and situations.

Salary Information:

The pay range listed aligns to the geography of the office for which this position is posted. Actual compensation will be based upon work experience, education, licensure requirements and/or skill level and will be finalized at the time of offer. Individuals in this role working more than 24 hours a week on a regular basis are eligible to participate in HGA’s robust benefit programs which include an annual bonus and success sharing bonus program, 401(k) guaranteed contribution, paid parental leave, medical, dental and life insurance plans as well as PTO and short- and long-term disability programs. Salary Range: $49,200 - $63,900

Additional Information:

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