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8 Administrative Coordinator Jobs in Milwaukee, WI

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MSA Professional Services
Milwaukee, WI | Full Time
$44k-55k (estimate)
5 Days Ago
Boys & Girls Clubs of Greater Milwaukee
Milwaukee, WI | Full Time
$44k-54k (estimate)
6 Days Ago
Lutheran Living Services
Milwaukee, WI | Full Time
$41k-52k (estimate)
4 Days Ago
HGA
Milwaukee, WI | Other
$45k-56k (estimate)
1 Month Ago
MSA Professional Services
Milwaukee, WI | Other
$44k-54k (estimate)
6 Months Ago
Russell Tobin
Milwaukee, WI | Part Time
$57k-70k (estimate)
2 Days Ago
AllianceStaff, LLC
Milwaukee, WI | Full Time
$47k-60k (estimate)
9 Months Ago
Executive Director, Inc.
Milwaukee, WI | Full Time
$42k-52k (estimate)
11 Months Ago
Administrative Coordinator
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$44k-54k (estimate)
Full Time 6 Days Ago
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Boys & Girls Clubs of Greater Milwaukee is Hiring an Administrative Coordinator Near Milwaukee, WI

Job Description

Job Description
Job Summary:
Responsible for the area administrative support, which includes the purpose requisitions, billing processes, and bulk ordering. Duties at the Club include clerical work, record keeping, and supervising support staff.

Responsibilities:

(Level 1)
  • Completes data entry for Membership & Wisconsin Shares.
  • Ensures proper receipt of all Club income, maintains adequate supply of receipts.
  • Prepares and submits invoices for payment.
  • Operates and maintains office equipment and orders supplies.
  • Primary liaison for Wisconsin Shares.
  • In absence of and under the direction of the Club Manager is responsible for staff, members, building and operational duties.
  • Must participate in required trainings by the Club, County, State, and/or funders.
(Level 2)
In addition to Level 1:
  • Responsible for the payroll/timekeeping reconciliation; including time off requests and allocates and documents staff hours to specific grants.
  • Deliver and implement timely site reports.
  • Maintains supply of purchase requisitions and request forms to staff; keeps ledger of staff expenditures.
  • Prepare financial deposits, ensures proper receipt of all Club Income; maintains adequate supply of receipts and monitors petty cash.
  • Responsible for administrative support for W2 updates, Registry, and Camp.
  • Maintain Club files including but not limited to personnel and budgetary.
  • Maintains up-to-date mailing lists for the Advisory Council, as well as other community group, schedules meetings, prepares the room and sends out meeting notices.
Education Skills & Experience:
Level 1 Pay grade 5
  • High School Diploma or equivalent.
  • Two to three years of experience with data systems, a high level of knowledge, customer service and clerical skills.
  • Computer literacy essential in Excel, Word, and PowerPoint.
  • Basic math, reading, and writing proficiency.
  • Good oral and written communication skills.
  • Must have a valid WI driver’s license, good driving record, and meets state required automobile insurance minimums.
Level 2 Pay Grade 6
In addition to Level 1
  • One year of supervisory experience.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and use hands to touch, handle, or feel. The employee is occasionally required to stand and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Job Summary

JOB TYPE

Full Time

SALARY

$44k-54k (estimate)

POST DATE

03/22/2024

EXPIRATION DATE

04/07/2024

WEBSITE

boysgirlsclubs.org

HEADQUARTERS

MILWAUKEE, WI

SIZE

500 - 1,000

FOUNDED

1887

TYPE

Private

CEO

KATHY THORNTON-BIAS

REVENUE

$10M - $50M

INDUSTRY

Civic & Environmental Advocacy

Show more

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The following is the career advancement route for Administrative Coordinator positions, which can be used as a reference in future career path planning. As an Administrative Coordinator, it can be promoted into senior positions as an Administrative Assistant III that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Coordinator. You can explore the career advancement for an Administrative Coordinator below and select your interested title to get hiring information.

HGA
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If you are interested in becoming an Administrative Coordinator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Administrative Coordinator for your reference.

Step 1: Understand the job description and responsibilities of an Accountant.

Quotes from people on Administrative Coordinator job description and responsibilities

They may correspond with clients and office staff, train and supervise other administrative employees and complete a number of projects and office-related responsibilities.

01/19/2022: Albany, NY

Administrative coordinators handle clerical, archiving and administrative duties and coordinate general administration within organizations.

01/31/2022: Lafayette, LA

Administrative coordinators typically organize, supervise, and facilitate this workflow. They also lead other administrative workers by assigning tasks, developing skills, and planning administrative projects.

01/20/2022: Trenton, NJ

The Administrative Coordinator has the authority to enforce the Standards of Behavior and works to ensure that the Mission, Vision and Values of the organization are upheld on a daily basis.

02/22/2022: Cincinnati, OH

They also lead other administrative workers by assigning tasks, developing skills, and planning administrative projects.

12/23/2021: Oakland, CA

Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.

Career tips from people on Administrative Coordinator jobs

Strong administrative assistants excel at organization, management of multiple peoples' time and expectations, and have a self-starter attitude, getting things done before others recognize the need.

02/07/2022: Memphis, TN

Knowledge on word processing using spreadsheets and travel logistics.

01/26/2022: Erie, PA

Streamlining of volunteer administrative processes 

01/06/2022: Fargo, ND

Bilingual (English / Korean) administrative coordinator is a plus.

02/23/2022: Phoenix, AZ

Have at least 3 years nonprofit administrative or program support experience.

12/27/2021: Rock Island, IL

Step 3: View the best colleges and universities for Administrative Coordinator.

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