2 Office Administrator Jobs in Beaumont, TX
Heidelberg Materials is Hiring an Office Administrator Near Beaumont, TX
What You'll Get to Do:
- Prioritizes senior management team’s needs while maintaining high levels of discretion, integrity, and judgement when handling confidential and proprietary materials.
- Serves as liaison between internal and external partners.
- Prepare and modify documents including correspondence, reports, and presentations, involving Excel, Word, and PowerPoint.
- Conduct research, draft memos, and record minutes during meetings.
- Perform set-up tasks for meetings.
- Manage meeting rooms space and calendars.
- Prepares monthly expense reports in a timely manner while ensuring compliance to company policy.
- Routing of invoices and follow up for approvals to be submitted to Accounts Payable.
- Act as a liaison with the building management on any suite needs (e.g., carpet cleaning, light fixture replacement, office temperature, etc.)
- Ensure the maintenance of all the office machines (printers, copiers, mail machine, etc.). Maintain supplies for the various office machines to ensure continuous, uninterrupted usage.
- Responsible for the mail, FedEx/UPS shipping, interoffice mail, incoming and outgoing. Sorting and distributing of items to the appropriate parties.
- Maintain the cleanliness and appearance of workspaces, office, and warehouse.
- Maintain office supply system.
- Organize logistics for meetings. Support planning and management around team events (including trainings, retreats, offsites, etc.)
- Seek ways to simplify and improve work processes to achieve business results.
- Performs additional duties and special projects as assigned.
- High School Diploma or GED Certificate is required.
- BS/BA in business administration or relevant field, preferred.
- 3 years of experience in providing administrative support to senior management levels.
- Proven experience managing multiple projects simultaneously and autonomously.
- Proficient in travel and expense report programs; Concur preferred.
- Strong proficiency in Microsoft Office tools (Word, Excel, PowerPoint, and Teams)
- Skill in prioritizing tasks in an environment of changing time constraints and deadlines.
- Ability to take direction, exercise discretion, work independently, and anticipate the needs of others.
- Strong organizational skills – ability to work independently within a fast-paced environment.
- Strong event planning, administrative and organizational skills with excellent attention to detail
- Excellent verbal and written communication skills
- Able to multi-task and work independently with minimal supervision.
- Very strong interpersonal skills and the ability to build relationships with stakeholders.
- Strong problem-solving and decision-making skills.
- Professional conduct and maturity.
- Positive and upbeat.
- Able to relate well with team members at all levels of the company.
- Approach others in a tactful and respectful manner.
- Reliable and dependable.
- Ability to maintain confidentiality while handling sensitive information.
- High degree of accuracy and attention to detail.
- Ability and willingness to work additional hours as needed during peak periods.
- $28.32 - $35.76 / hour
- Medical, Dental, Vision, Health Saving Account (HSA), Health Reimbursement Account (HRA), Flexible Spending Account (FSA), Prescription Drug/Pharmacy benefit, AD&D, Short-Term & Long-Term Disability. Life insurance, Paid Bonding Leave, and Employee Assistance Program (EAP).
- 401k – Retirement Plan.
- Paid Vacation 15 days per year and Paid Sick 40 hours per year.
- Ten paid holidays.
- Successful candidate must submit to post-offer pre-employment physical examination, drug/alcohol screen, and background check.
- Applicants must be residing in and currently authorized to work in the US.
- Work is primarily conducted in an office setting and may occasionally require the individual to walk around plant sites.
- Ability to operate a variety of office equipment and computer systems; visual acuity required to read, verify, and enter various data from documents related to the work.
- Prolonged periods of sitting at a desk and working on a computer.
- Requires full-time physical presence in the office, Monday through Friday.
Job Summary
Full Time
$79k-104k (estimate)
04/28/2024
04/25/2025
The job skills required for Office Administrator include Problem Solving, Life Insurance, Confidentiality, Written Communication, Decision Making, Business Administration, etc. Having related job skills and expertise will give you an advantage when applying to be an Office Administrator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Office Administrator. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Office Administrator positions, which can be used as a reference in future career path planning. As an Office Administrator, it can be promoted into senior positions as an Administrative Director that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Office Administrator. You can explore the career advancement for an Office Administrator below and select your interested title to get hiring information.
If you are interested in becoming an Office Administrator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Office Administrator for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Office Administrator job description and responsibilities
The office administrator will work closely with staff to provide administrative support and delegate tasks to members of the administrative team to facilitate efficient workflow.
01/16/2022: Santa Cruz, CA
Office administrators are responsible for administrative and organizational tasks, and they make sure that employees remain focused on assigned tasks.
02/16/2022: La Crosse, WI
Office Administrator ensures general management of the office, overseeing operational efficiency, effective communications, and other types of strategic and tactical planning.
01/18/2022: Portland, ME
The Office Administrator is ensuring the security of office records/classified materials, equipment and office machines.
01/09/2022: Twin Falls, ID
The Office Administrator prepare, format and quality check documents such as reports, spreadsheets, fee proposal letters, memos, minutes, etc., using Microsoft Office applications.
02/20/2022: Provo, UT
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Office Administrator jobs
Office Administrator must possess adaptability to work under pressure.
12/28/2021: York, PA
Must be proficient with technology (Google Drive, MS Office, etc.).
02/26/2022: Newport News, VA
To become a Office Administrator he/she must have the ability to use a desktop computer and office suite software packages.
12/15/2021: Canton, OH
Proven experience as an office administrator, office assistant or relevant role.
01/20/2022: Charleston, WV
Excellent knowledge of MS Office and office management software (ERP etc.).
02/20/2022: Huntington, WV
Step 3: View the best colleges and universities for Office Administrator.
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