THIS IS A PART TIME- GRANT FUNDED POSTION 20 HOURS A WEEK. 

Essential functions, as defined under the Americans with Disabilities Act, include the responsibilities, knowledge, skills, and other characteristics listed below. This list of responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Summary 

This position performs various accounts payable duties to assist the Auditor’s Office in all aspects of accounts payable auditing and accounting for the County’s Rental and Utility Assistance Program. This position performs a variety of administrative, accounting, auditing, and any other duties as may be assigned to the County Auditor’s office. This employee’s work involves assessing effectiveness or investigating or analyzing a variety of unusual circumstances. This position affects the economic well-being of Hays County.

Responsibilities 

• Performs daily rent and utility invoice auditing, accounting, and processing to ensure compliance with budget policies, generally accepted accounting principles, applicable laws, and rental program compliance prior to approval for payment.
• Audits invoices for appropriateness and conformity to County financial policies, budgetary policies, contracts, and local, state, and federal expense requirements.
• Analyzes and reviews expenditures to ensure proper accounting in the general ledger accounts.
• Analyzes funds requests and verifies rental and utility assistance policies are adhered to, ensuring payments are for members/company identified on W9s
• Balances account payable source data to financial internal and external reports for verification of financial data.
• Processes the weekly batch of accounts payable from all rental and utility assistance applications and invoices and enters invoice information into the County’s financial system.
• Makes recommendations for proper accounting and recording of expenses from the analysis of invoices, budget, and general ledger accounts.
• Maintains and tracks accurate client and program data, as well as other data required for funding and program improvements and compliance. 
• Submits monthly and quarterly data to manager for grant reporting. 
• Assists in tracking financial data for projects and grants to ensure proper accounting and compliance.
• Maintains invoice records per County, State, and Federal policies, procedures, and requirements.
• Follows established accounts payable procedures and standards.
• Examines letters, forms, documents, invoices, or reports for accuracy and reports discrepancies to supervisor; maintains departmental accounts, records, and files.
• Utilizes Microsoft products such as Microsoft office, outlook, word, excel, and access for day-to-day business and correspondence. 
• Operates office machines including photocopier, scanner, fax, calculator, typewriter, printers, and adding machine.
• Performs other related duties as may be necessary.

• High School diploma or equivalent.
• Three years full time experience in accounts payable, bookkeeping, or related accounting work.