SUMMARY

Hawaiiana Management Company, Ltd’s representative per Property Management and Agency Agreement follows procedures in the Management Executives Standard Operating Procedure.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Coordinating and attending Board of Directors and association meetings. Ensuring timely follow-up after each meeting and in daily work activities.

Overseeing the association’s fiscal management including budget preparation, reserve update and cash management.

Working with a client to oversee that adequate insurance coverage is placed and maintained. Supporting and guiding Site/General Manager.

Conducting site visits and property inspections.

Working with the Site Manager/General Manager/ Resident Manager to help coordinate building and grounds maintenance, repairs and capital improvements.

Reviewing and enforcing governing documents.

Oral and written communication with boards, owners, vendors, and employees. Providing assistance to the Board, Site/General/Resident Manager and/or Committees.

Familiar with the contract with the client to ensure that any contractural agreements are being met.

Staying informed of applicable laws, regulations, and ordinances affecting client associations. Supports company functions.

May be asked to participate on various committees or attend meetings as needed Attend the monthly Management Executive Meeting.

May be required to travel to other Hawaiian Islands or out of State for company related business.

Additional duties may be assigned as needed or stipulated in the SOP.

QUALIFICATIONS to perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· Associate’s degree, six months to one year related experience, training, or equivalent combination of formal education and experience.

· Must have working knowledge of Microsoft Word, Excel, and Outlook.

· Must possess a strong personal code of ethics, included maintaining confidentiality, avoiding conflict of interest and avoiding self-dealing.

· Must possess strong social skills due to required interaction with management, employees Board members, Owners, and Vendors.

· Must possess budgetary and financial planning skills and acceptable oral and written communication skills.

· Must have a valid drivers’ license and possess current automobile insurance.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand. The employee frequently is required to walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. The employee is occasionally required to sit. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, and depth perception.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently exposed to outside weather conditions. The employee is occasionally exposed to moving mechanical parts. The noise level in the work environment is usually moderate.

*Must currently reside in Hawaii

Job Type: Full-time

Pay: $60,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Experience level:

• 1 year

Schedule:

• 8 hour shift
• Evenings as needed
• Monday to Friday
• Weekends as needed

Work Location: In person