Job Summary

The Accounts Receivable Specialist is responsible for the preparation of invoices, invoice verification, collections, receivable data entry and reporting, credit card payment processing, as well as other ad hoc projects as necessary.

Responsibilities

• Ensures proper processing of receivables transactions.
• Maintains an accurate aging report.
• Interacts with customers to resolve outstanding issues.
• Conduct account research and analysis.
• Assists in the processing of invoices by verifying transaction information
• Obtaining authorization for and processing payments.
• Ensure accurate revenue accounting by verifying transaction information; computing charges and refunds; preparing and mailing invoices; and identifying delinquent accounts and insufficient payments.
• Collects revenue by reminding delinquent accounts; and notifying customers of insufficient payments.
• Assists in maintaining accounting ledgers by submitting account transactions for posting.
• Resolves account discrepancies by investigating documentation; and issuing stop payments, payments, or adjustments.
• Maintains financial security by following internal accounting controls.
• Secures financial information by completing database backups.
• Maintains financial historical records by filing accounting documents.
• Contributes to team effort by accomplishing related results as needed.

Qualifications

• 2-3 years experience with collections, invoicing, and/or accounts receivable
• Proficient in Microsoft Office applications
• Excellent verbal and written communication skills with ability to interact with employees and customers in a professional manner

• Strong organization and time management skills
• Strong mathematical aptitude, including strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
• Thorough knowledge of applicable accounts receivable/general ledger systems and procedures, financial chart of accounts and corporate procedures
• Ability to work independently and with a team in a fast-paced environment with an emphasis on attention to detail, accuracy, and timeliness

Physical Demands

• Must be able to communicate clearly and effectively; capable of listening intently; visual acuity to process reports. Must be able to sit at a desk for long periods.
• May be required to stoop, kneel or crouch, and may occasionally be required to lift and/or move up to 15 pounds.

Position Type and Expected Hours of Work

Full-time position. Monday through Friday, 8:00 a.m. to 5 p.m. Occasional weekend and evening hours may be required.