Halvik is a highly successful company that puts people first, and we are looking for someone just like you. We are committed to delivering smarter IT-driven solutions bolstered by quality and innovation to help our customers succeed. Come be a part of something truly special!
POSITION TITLE: Executive Assistant
DUTIES AND RESPONSIBILITIES:

• Provide administrative and operational support for the day-to-day activities of the senior leadership team
• Create and maintain process documentation for all administrative functions
• Organize, schedule, and maintain special projects for the senior leadership team (ex: coordinate internal trainings and workshops)
• Create and submit periodic contract deliverable reports
• Coordinate, attend and create meeting minutes for senior leadership meetings
• Assist with procurement of office supplies and equipment: make, track, and reconcile purchases
• Provide a positive image for the SEWP program via interpersonal, phone, and email interaction with government customers, vendors and coworkers
• Manage conference room use and coordinate training sessions
• Work within various government ticketing systems (ex: ESD, NAMS, MOSI, ServiceNow, etc.)
• Serve as a liaison between multiple recruiting teams on the NASA SITSS contract to open and track the status of new positions through on-boarding of new hires
• Work with manager and recruitment to log resumes, schedule interviews and track status for SEWP managers
• Facilitate on-boarding and off-boarding processes, paperwork, and badging
• Maintain employee information and statistics including retention rate, EEO, resumes, certificates, etc...
• Coordinate with recruiters and leadership to develop a strong EEO program, and assist with DEIA requirements
• Coordinate with team leads and managers to ensure deadlines are met
• Miscellaneous clerical activities
• Provide support at SEWP events
• Other duties as assigned

EXPERIENCE/SKILLS:

• Must have excellent verbal and written communication skills and possess a desire and ability to work effectively with management, peers, etc.
• Proficient with basic Microsoft Office programs
• Interest and ability to learn new software applications
• Candidate must be excited to work in a fast-paced environment and expect high-quality results
• Strong attention to detail is required
• Works well in multiple team activities, meetings, planning sessions

EDUCATION:

• Bachelor's degree (preferred)
• 7 years of relevant experience in a professional office required

Halvik offers a competitive full benefits package including:
Company-supported medical, dental, vision, life, STD, and LTD insurance
Benefits include 11 federal holidays and PTO.
401(k) with company matching
Flexible Spending Accounts for commuter, medical, and dependent care expenses
Tuition Assistance
Charitable Contribution matching
Halvik Corp is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
Halvik's pay range for this job level is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.