Overview:

Perfect for a young high school/college graduate needing office experience! We are seeking a detail-oriented and organized Administrative Assistant to join our team. As an Administrative Assistant, you will provide support to ensure efficient operation of the office.

Responsibilities:

- Type and proofread correspondence, reports, and other documents

- Answer phone calls and direct them to the appropriate person or department

- Provide excellent phone etiquette and customer service

- Manage calendars and schedule appointments

- Perform general administrative duties such as photocopying, scanning, and mailing

Specific Duties

• Answering and Transferring Calls: As an office assistant or receptionist, a significant part of your role will involve handling phone calls. You’ll be responsible for answering incoming calls promptly, directing them to the appropriate person or department, and transferring calls when necessary. You'll be taking down customer information and setting up appointments for customers to receive their free moving quote.
• Taking Messages: When other employees are unavailable or busy, you’ll take detailed messages for them. This includes recording the caller’s name, contact information, reason for calling, and any specific requests or questions.
• Providing Company Information: Potential customers often call seeking information about the moving services your company offers. You’ll need to provide accurate details about the types of moves (local, long-distance, commercial, residential, etc.) and any additional services (packing, storage, etc.) available.
• Answering Email Inquiries: In addition to phone calls, you’ll respond to email inquiries from customers, potential clients, or other stakeholders. Clear communication and attention to detail are essential in this aspect of the role.
• Typing Up Bids, Estimates, and Contracts: When preparing bids, estimates, or contracts for customers, you’ll need strong typing skills. Accuracy is crucial, as these documents directly impact the business’s operations.
• Sending Documents to Customers: After typing up bids, estimates, or contracts, you’ll send them to customers via fax or mail. Ensuring timely delivery and maintaining organized records are part of this responsibility.

Remember that excellent communication skills, professionalism, and a friendly demeanor are essential for success in this role

Qualifications:

* A fun and bubbly personality!*

- Previous experience in an administrative role is preferred (but not required)

- Excellent organizational skills and attention to detail

- Strong written and verbal communication skills

- Ability to multitask and prioritize tasks effectively

- Knowledge of phone systems and office equipment operation

Job Types: Full-time, Part-time

Pay: $17.00 - $20.00 per hour

Shift availability:

• Day Shift (Preferred)

Work Location: In person