Description

Guardians of Honor is a small management consulting firm supporting the federal government since 1997 (www.gohnow.com). We are looking for an energetic new team member experienced in Federal grants management to support our Office of Head Start client. 

The Information/Records Management Specialist is responsible for leading grants management data analysis and reporting tasks and serving as the primary data / system point of contact between the functional and technical teams. The Information/Records Management Specialist is responsible for providing dedicated customer service to clients by executing grants management processes that meet client needs and expectations. The Information/Records Management Specialist organizes and executes specific tasks throughout the grants management lifecycle to enable a seamless participant, grantee, and client experience. The Information/Records Management Specialist is also responsible for assisting with building, maintaining, and testing databases and IT infrastructure, consolidating data from multiple sources, so analysts and team members may easily access and interpret data reliably.

Duties and Responsibilities: 

• Support key pre- and post-award grants management activities, such as, but not limited to: materials, correspondence, web content, surveys / forms and information collection tasks, reviewer / competition websites, SharePoint sites, answering emails and phones, preparing analysis and reports, help desk inquiry log, application screening, reviewer recruitment, reviewer and panel rosters, panel assignments, honoraria payments, funding slates, decision letters, project abstracts,G5/GrantSolutions/etc. administration, closeout functions, and other activities as assigned 
• Coordinate and collaborate across the team to assure that all work products content and functionality are of highest quality and informed with up-to-date information 
• Attend weekly contract management and daily stand-up meetings as needed to support contract execution; Contribute to client progress and status reports (i.e., monthly reports, weekly registration metrics, etc.) 
• Develop SOPs and QC procedures; and update to reflect efficiencies, best practices, and lessons learned 
• Develop databases, reports, and other tools as needed to support efficiencies and process improvement; Maintain and update grants management databases? 
• Support database administration and oversee maintenance of data, databases, and systems? 
• Prepare and maintain project file folders with all completed work products, artifacts, and deliverables 
• Stay up to date on necessary technology and processes and show initiative in capturing, documenting, and implementing best practices and lessons learned to improve quality and efficiency of services and solutions 
• Lead coordination and develop methodologies to support functional team in execution of daily activities to include data storage, data validation, data analysis, etc. to support project goals? 
• Test systems, lead test scenarios, and identify/document/remediate all issues 

Requirements

Minimum Qualifications: 

• Bachelor’s degree required, master's degree and/or relevant certifications preferred 
• At least 3 years of professional experience 
• High level of demonstrated proficiency in utilizing a variety of web-based and commercial off-the-shelf data management software packages such as Microsoft Excel, PowerPoint, SmartSheet, Tableau, etc.
• High level of demonstrated proficiency in aggregating, analyzing, and presenting data gathered from multiple sources 
• Ability to work onsite at the Regional Office 
• Experience and education in education, early childhood education, child development, public administration, family and consumer science or related fields preferred 
• Knowledge of Head Start Program and applicable grant systems a major distinguishing feature 

Work Environment: The work environment is a typical office setting.

Physical demands: The physical demands of the job include sitting for extended periods, and occasional walking and standing.

Position type and expected hours of work: This is a full-time exempt position. Typical work hours are Monday-Friday, 40-60 hours per week. Some job activities may be required outside of typical workdays/hours. Overtime is expected during peak periods.

Travel: 10% local and regional travel, with overnight stays necessary

Required education and experience: Bachelor’s degree required

Additional eligibility qualifications: A minimum of 3 years of industry-specific experience required

Equal employment opportunity statement: All employment decisions will be made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law.