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Grand Junction is looking for a Multifamily Management Assistant to support the Western Slopes communities.

Summary of Responsibilities:

To perform administrative, reporting, and organizational duties for the Corporate Multifamily Property Services department.

Essential Functions:

Support Regional Managers, Regional Service Managers, Regional Vice Presidents, Vice Presidents, Senior Vice Presidents, and on-site teams as directed. Must be flexible, organized, detail oriented and able to perform multiple tasks. Provide timely and accurate correspondence as requested. Maintain several weekly, monthly, quarterly, and historical reports, along with phone lists, etc. Other department duties as requested to support multifamily property management department.

Qualifications:

• Positive attitude
• Self-starter with ability to accomplish tasks with little direct supervision
• Excellent organizational skills and ability to prioritize
• Typing at 55 wpm
• Excellent grammar, punctuation, and spelling skills
• E-Filing systems experience
• Two years’ administrative assistant responsibilities supporting multiple staff
• OneSite, Entrata or Yardi Software experience helpful
• Flexibility regarding special needs (additional tasks, overtime, etc.)
• Strong public and telephone skills; ability to deal with residents and vendors
• Microsoft Outlook, Teams, Word, Excel, and PowerPoint (intermediate level) required; Microsoft Publisher as needed
• Professional appearance and dress required. See employee manual for Dress Code
• Drug screen and background check required
• Knowledge of on-site property management and everyday procedures

Administrative Duties to include:

• Research projects as directed
• Assist in maintaining all computer file systems
• Support all Regional Managers as needed
• Assist department staff in coordinating meetings and projects with department employees
• Assist site managers with contract administration including preparing contracts and vendor agreement letters
• Send financials to site managers each month for them to create their variance report. Once the site managers have finished their owner reports, they will email back to Admin. Then Admin will print, review for grammar and spelling errors; then give to Regional Manager to review and make changes. Update the owner reports with the changes; then email the final financial packet to the owners by the designated date each month. There are detailed instructions on this process.
• Prepare, mail and/or email and electronically file (as directed) all vendors, residents, and owner correspondence for property managers and Multifamily Department senior management
• Tracking, ordering, and creating forms, as needed
• Process department invoices and reimbursements, as assigned
• Scanning and saving of all multifamily documents electronically into appropriate files per instructions
• Maintain Griffis/Blessing storage box inventory records. Record and store all prior year multifamily files in accordance with Griffis/Blessing standards
• Processing of payroll and keeping all new hire and employee information updated while working directly with Griffis/Blessing’s PEO

Reporting:

• Send certified quarterly reports to financial institutions when due to lenders
• Save all weekly and month end reports sent by sites into the corporate drives

Departing Business Coordination:

• New Acquisitions: Take overs of new properties
• Set up of electronic files, etc. on new acquisitions and work with Due Diligence Coordinator
• Dispositions – Property closing, no longer managing
• Assist Due Diligence Coordinator on what is needed, as assigned
• Set up all new property files in the computer for new acquisitions

Corporate:

• Cover phones for Front Desk Receptionist when needed
• Assistant Executive Management Assistant and other Multifamily Property Services department Management Assistants, as needed

Griffis/Blessing, Inc. is an Equal Opportunity Employer and is an A Accredited Business with the BBB

Please complete the Predictive Index Behavioral Assessment by clicking the link below. This step is required for your application to be considered for employment.

https://assessment.predictiveindex.com/bo/94GC/GriffisBlessingNewHireAssessment

Job Type: Full-time

Pay: $20.00 - $24.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Ability to Commute:

• Grand Junction, CO 81505 (Required)

Ability to Relocate:

• Grand Junction, CO 81505: Relocate before starting work (Required)

Work Location: In person