BOOKKEEPER JOB DESCRIPTION_\_

Position Title: Bookkeeper

Reports To: General Manager

Summary

The Bookkeeper works closely with the General Manager and Franchisee on tracking all financial aspects of the Franchise.

Responsibilities/Tasks

Franchise Compliance

• Design and implement office policies, standards and procedures
• Maintain contract management files
• Responsible for franchise insurance renewals and ongoing submission and monitoring of claims
• Responsible for maintaining and improving document management and corresponding processes
• Responsible for all franchise tax and annual filings and correspondence

Franchise Moving Software

• Responsible for processing job sheets (sales orders) in “Movers Who Care 2®” , as well as ensuring accuracy and consistency in processing

Payroll

• Responsible for bi-weekly payroll process and management of staff input for payroll

Accounts Payable

• Review all invoice/check requests for accuracy and budget purposes
• Manage the process AP invoice journals
• Prepares AP payment journals and check runs

Accounts Receivable

• Responsible for ensuring the accurate transmission of data from MWC2 to QB
• Responsible for the reconciliation of revenue and customer receivable data between MWC2 and QB
• Manage the AR process including customer payment entry and bank deposit creation
• Monitor AR balance, make collection calls as needed; submits monthly AR report to General Manager and Franchisee

Banking

• Prepare daily bank deposits

General Ledger

• Prepares monthly adjusting journal entries
• Reconcile all sub-ledgers (cash, AR, AP, fixed assets, etc.)
• Reconcile trial balance to supporting schedules
• Responsible for the timely submission of month end folder which includes support schedule for all balance sheet accounts
• Participates in analysis of financial statements

Additional Monthly Tasks

• Prepares monthly executive financial reporting for franchise which includes financial reporting, AR reporting, COGS reporting, administrative/compliance reporting
• Prepares schedules as assigned by General Manager or Franchisee
• Preparation, analysis, and reporting of franchise budget
• Projects as needed or determined by General Manager or Franchisee, expected to manage project to completion
• Continuous review and improvement of processes/compliance within franchise (i.e. regular review of policies, audits of procedures, continuous improvement opportunities)
• Responsible for franchise insurance review/compliance
• Responsible for periodic review/maintenance of all contracts pertaining to franchise
• Responsible for franchise document management

Year End Tasks

• Prepares for and participates in annual financial audit
• Prepares for and processes monthly, quarterly, and annual tax reporting

Education/Experience

• A minimum of an Associate’s degree in Accounting or Finance is preferred.
• Three to five years Accounting and/or Bookkeeping experience is required.

Skills/Knowledge/Abilities (SKA) Required

• Considerable knowledge of basic accounting procedures and practices
• Ability to maintain complex financial records and to prepare financial reports accurately
• Excellent oral and written communication skills
• Exceptional organizational and prioritization skills
• Must be proficient with the following Microsoft applications:
• Excel
• Word
• Outlook
• QuickBooks

Work Environment

Work is performed in an office setting with no unusual hazards. Travel is not required.

Job Type: Full-time

Pay: $38,199.63 - $46,003.86 per year

Benefits:

• Health insurance
• Paid time off

Experience level:

• 4 years

Schedule:

• Monday to Friday

Ability to Relocate:

• Hope Mills, NC 28348: Relocate before starting work (Required)

Work Location: In person