Administrative Assistant

Greater Flint Health Coalition

Overview

Greater Flint Health Coalition is seeking an Administrative Assistant to join our collaborative team in Flint, Michigan.

Greater Flint Health Coalition serves as the neutral convener and backbone organization for public health and healthcare collaboration between Flint & Genesee County hospitals, physicians, insurers, businesses, government, public health, schools and colleges, nonprofits, and citizens. We work to improve the health status of area residents, and improve the quality and cost effectiveness of the healthcare system in our community.

Job Details / Responsibilities

The Administrative Assistant has the following job duties:

• Provides high level administrative support for the operations and program staff of the Greater Flint Health Coalition.
• Interacts with stakeholders through phone, email, and in person, including community and institutional leaders, healthcare providers, physicians, government officials, news media, and the public.
• Monitors and processes day-to-day email and written correspondence utilizing established workflow and filing systems.
• Maintains office files, a central/archival filing system, and complex file directory.
• Composes correspondences, reports, agreements, and other documents.
• Schedules and coordinates logistics for meetings and special events.
• Maintains shared calendars.
• Gathers data and information from a variety of sources and complies, analyzes, and prepares data for generating reports.
• Maintains office supply inventory and conducts supply orders with approved vendors on an ongoing basis.
• Maintains office procedures and policies.
• Other duties as assigned.

This position is located at the Greater Flint Health Coalition offices in downtown Flint. Minimal local travel may be required; occasional early morning meetings will be required.RequirementsTwo to three years of related and progressively more responsible or expansive work experience in a professional office setting, performing secretarial and administrative tasks, including experience with scheduling meetings, data entry, file systems, office machines, email and internet usage; experience in word processing, spreadsheet, mail merge, database, calendaring, publishing, and/or presentation software; or an equivalent combination of education and experience.

Desired Qualifications:

• Two to three years of administrative experience in a fast-paced office setting.
• Ability to work independently, organize and multi-task with attention to detail and accuracy, and work with interruptions.
• Experience coordinating meetings and small conferences and other general office procedures.
• Strong working knowledge of Word, Access, Excel, PowerPoint, and Outlook software.
• Excellent written and verbal communications skills with an ability to present self in a courteous, tactful, and professional manner.
• Considerate, attentive, and punctual.
• Helpful and motivated (career-oriented, not seeking “just a job”).

Reports to:

Director of Operations

Job Status:Full Time; Salary; Monday through Friday, 8:30 a.m. to 5:00 p.m.; some early morning meetings as needed.

About Greater Flint Health Coalition

Greater Flint Health Coalition is a non-profit collective impact organization comprised of hospitals, physicians, insurers, businesses, public health, government, labor, educators, community-based organizations, and local residents. Since 1996, GFHC’s mission is to improve the health status of the residents of Genesee County, and improve the efficiency and effectiveness of the healthcare delivery system in Genesee County. Our staff members are experts in the variety of factors that affect health of individuals and the community at-large, working to create and promote programs, strategies, data tools, and aligned community environments that lead to health improvement and accessible, high quality healthcare service in Flint & Genesee County, MI. For more information on the GFHC and our work, please visit our website http://www.gfhc.org.

Qualified applicants please submit (a) cover letter (addressing how candidate meets qualifications), (b) resume, (c) salary history, and (d) employment references via online portal with the link below.

This position is open until filled.

NO PHONE CALLS PLEASE.