Duties:

- Primary receptionist

- Greet and welcome guests in a professional and friendly manner

- Answer and direct phone calls to the appropriate department or individual

- Manage incoming and outgoing mail, packages, and deliveries

- Maintain a clean and organized reception area and work room

- Provide administrative support to various departments as needed, including drafting correspondence

- Manage office and printer supplies inventory

- Point of contact for all office machines, including postage meter, networked printer, and wide-format printer

- Assist with preparing marketing materials, including demographic reports and spreadsheets data collection, convention preparation, scanning blueprints/floorplans, printing brochures/handouts as requested

- Print, collate, and bind client presentation books, providing tabs, covers, and table of contents

- Collect receipts and match with charges on credit card statements; allocate credit card charges by category

- Manage listing agreement expiration dates and alert sales agents of expiring agreements

- Order business cards, creating new business cards if necessary

- Adding new contacts to HubSpot and/or editing current contact information

- Meeting/event registrations and/make hotel and air travel accommodations.

Experience/Requirements:

- Bachelor’s degree preferred but not required

- Previous experience as a receptionist or administrative assistant a plus but not required

- Excellent organizational skills with the ability to multitask and prioritize tasks effectively

- Proficient in using office equipment such as computers, printers, scanners, and phone systems

- Strong attention to detail for proofreading documents and maintaining accurate records

- Excellent phone etiquette and communication skills, both verbal and written

- Attention to detail and accuracy in all work performed

- Ability to maintain confidentiality of sensitive information

Experience:

• Microsoft Office: 2 years (Preferred)
• Customer service: 2 years (Preferred)

Work Location: In person

Annual Salary: $42,000 plus (based on experience), plus semi annual bonuses

This position offers an opportunity to work in a professional office environment with a supportive team. If you are organized, detail-oriented, and enjoy providing excellent customer service, we encourage you to apply.

Please submit a cover letter AND resume highlighting your relevant experience to be considered for this position.

* Background check required, in addition to three professional references required.

Job Type: Full-time

Pay: From $42,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Did you submit a cover letter along with your resume? Cover letters are required for this position.

Work Location: In person