Description

About Hyundai GLOVIS America Inc.

GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customers products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.

Summary

This position will ensure that all administrative processes, supporting the inbound and outbound operations, are completed in a timely and accurate manner. This involves the management of inbound & outbound invoice processing, inventory, warehousing, material handling, safety and security, BPO (business process outsourcing), and damage reclamation.

Responsibilities 

• Oversee invoice processing
  • Oversee the operations of the administration team, including the design of an organizational structure adequate for achieving the department's goals and objectives.
  • Supervise, direct, and review the work of the staff 
  • Administer accounts receivable/payable thoroughly and accurately by working closely with Logistics Service Providers (LSP) and accounting department.
  • Ensure the invoices are payed under the correct budget.
  • Coordinate monthly and annual closing activities.
  • Monitor entries in the general ledger to ensure accuracy of posting in system.
• Participate in month-end closing
  • Prepare, review, and audit all data entry (rates, GL code, Freight code, etc.) for month-end closing
  • Prepare month-end report including Journal Entry preparation
  • Analyze P&L, Reconciliation
• Customer service
  • Frequent interaction with internal customers and external vendors as necessary to ensure accurate invoicing and reporting.
  • Maintain relationship between vendor(s) and company. 
• Reporting
  • Provide reports to HOD including Profit & Loss, invoicing issues and damage reclamation
  • Administer service contracts and revisions to the plan for management to establish annual and monthly revenue objectives in coordination with company's business plan. 
  • Provide reports to management including delivery status, inventory, distribution and budget request
  • Ensure all financial reporting deadlines are met
• Other duties as assigned
  • Take charge of special projects as needed

Benefits of working at Hyundai GLOVIS America Inc.

•Medical Insurance

•Vision Insurance

•Dental Insurance

•Health Care & Dependent Care Flexible Spending Accounts (FSA)

•Basic Life and AD&D as well as Short and Long Term Disability

•Paid Vacation, Holidays, and Sick leave

•Pet Insurance

•Hospital and Critical Illness Insurance

•Wellness Program and Gym Reimbursement*

•401(k) with Generous Matching

•Referral Bonuses*

•Auto Allowance*

•Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*

•Discretionary Bonuses*

•Tuition Reimbursement*

*Benefits may vary by location. All benefits pursuant to Company policy

Qualifications

Skills

• Excellent written and verbal communication skills
• Good working knowledge of the consumer goods industry
• Creative thinking skills
• Excellent problem-solving skills
• Good time management skills
• Proficient PC skills - Word, Excel, PowerPoint, Outlook, database management systems

Education & Experience

• Bachelors Degree 
• 3 years of experience in Logistics, Supply Chain, Billing

Physical Requirements

• Ability to sit in front of a desk and/or in front of the computer for long periods 
• Repetitive use of hand/grasping product, writing, and typing
• Stand/walk

*Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.