2 Accounts Payable Coordinator Jobs in Potomac, MD
Glenstone Museum is Hiring an Accounts Payable Coordinator Near Potomac, MD
- Develop a thorough understanding of the accounts payable workflow system, as well as the accounts payable and cash management modules in the accounting system.
- Enter invoices in the accounts payable workflow system for department manager’s review and approval.
- Process vendor and associates payments electronically (a few manual checks).
- Review bills listing prior to payment to ensure proper GL account coding norms are respected.
- Ensure payments are made on timely basis and select invoices to be paid on bi-weekly basis.
- Obtain Controller’s approval and upload ACH/wire payment in banking system for Director of Finance approval.
- First point-of-contact for Glenstone associates and vendors related to vendor payments and work with vendors to reconcile outstanding balances or disputes.
- Maintain all accounts payable files, including W-9’s and insurance certificates for vendors.
- Issue annual 1099 to vendors.
- Manage recurring monthly invoices i.e, utilities, to ensure invoices are received, entered, and paid on-time, including following up with department managers, as needed.
- Add new users to the accounting and accounts payable workflow systems and provide individual training on entering and approving expenses.
- Follow up regularly with associates on credit card receipts and expense processing.
- Conduct credit card reconciliations in the accounting system.
- Assist with monthly and annual closings.
- Receive/sort all incoming mail.
- Provide administrative support as needed.
- Other related duties, as assigned
- COVID-19 vaccination
- Associate degree in accounting, finance, or equivalent experience.
- Minimum three years of experience in accounts payable.
- Excellent verbal and written communication skills.
- Strong organizational skills and careful attention to detail.
- Ability to work independently and collaboratively, as appropriate to the task or project.
- Ability to maintain confidentiality.
- Dependable with great work ethic and a high level of integrity.
- Ability to meet deadlines, maintain flexibility and efficiently manage multiple concurrent work priorities.
- Proficiency in Microsoft applications, including Outlook, Word, and especially Excel.
- Bachelor’s degree in Accounting or Finance.
- Experience working in a not-for-profit organization, foundation, or cultural institution.
- Experience with Sage Intacct and Nexonia.
The continued success of Glenstone depends on fair and equitable treatment of all associates. Glenstone is committed to an equal employment opportunity for all and is dedicated to a policy of nondiscrimination against any associate or applicant for employment, based on age, sex, gender identity, physical or mental disability, genetic information, national origin, pregnancy, childbirth, or related conditions, race or color, religion, sexual orientation, veteran status, or any other category protected by federal, state, or local law.
Job Summary
Full Time
Arts & Culture
$55k-71k (estimate)
04/05/2024
06/03/2024
glenstone.org
POTOMAC, MD
50 - 100
2006
EMILY RALES
$200M - $500M
Arts & Culture
Related Companies
About Glenstone Museum
Glenstone is an art museum located on nearly 300 acres of rolling hills and unspoiled woodland in Potomac, Maryland. Conceived on the core value that art is essential to life, the museum contains one of the finest collections of modern and contemporary art in the world. Since opening our newest buildings in 2018, Glenstone has become one of the largest private museums in America. We welcome 100,000 visitors every year and admission is always free of charge. Art, architecture, and landscape are seamlessly integrated into a serene and contemplative environment. Guided by the personal vision of i...ts founders, Glenstone exhibits post-World War II artworks that trace the greatest historical shifts in the way we experience and understand art of the 20th and 21st centuries. These works are presented in a series of refined indoor and outdoor spaces designed to facilitate meaningful encounters for our visitors. To work at Glenstone is to be part of a collaborate team creating something truly special. We proudly foster a professional environment where associates can do interesting, fulfilling, and enjoyable work supported by core principles of honesty, integrity, excellence, continuous improvement, and inclusion. We embrace diverse perspectives and look at our actions through the lens of long term impact. Glenstone offers competitive compensation and benefits packages, formal performance feedback, continuous learning and professional development opportunities, tuition reimbursement, and wellness programs. To work at Glenstone is an opportunity to do a job to the highest standard, with the resources and support available from a founder-led and endowed organization. It is an invitation to be engaged, challenged, and stimulated, to help fulfill a powerful mission, and to contribute to a noble purpose.
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The job skills required for Accounts Payable Coordinator include Accounts Payable, Accounting, Credit Card, Attention to Detail, Written Communication, ACH, etc. Having related job skills and expertise will give you an advantage when applying to be an Accounts Payable Coordinator. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Accounts Payable Coordinator. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Accounts Payable Coordinator positions, which can be used as a reference in future career path planning. As an Accounts Payable Coordinator, it can be promoted into senior positions as an Accounts Payable Supervisor that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Accounts Payable Coordinator. You can explore the career advancement for an Accounts Payable Coordinator below and select your interested title to get hiring information.
If you are interested in becoming an Accounts Payable Coordinator, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Accounts Payable Coordinator for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Accounts Payable Coordinator job description and responsibilities
Overseeing Staff Accounts payable coordinators monitor the actions and performance of others under their charge, such as accounting clerks and assistants.
02/24/2022: Cincinnati, OH
Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
03/02/2022: Bellingham, WA
The coordinator also commonly reviews bills, expense reports and other documents to verify accuracy and to detect any cash control problems.
02/09/2022: Lawton, OK
They manage payroll, general bookkeeping, accounts payable and sometimes accounts receivable.
01/28/2022: New Bedford, MA
When employees submit expense disbursement requests, the coordinator must ensure that all documentation fits policy and supports the payment.
02/15/2022: New Suffolk, NY
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Accounts Payable Coordinator jobs
Attain Additional Licenses, Certifications, and Registrations as Needed.
01/14/2022: Topeka, KS
Earning Licenses and Certificates.
01/26/2022: Binghamton, NY
Get the Right Work-Life Balance.
02/21/2022: Billings, MT
Learn the basics, then move on to bigger things.
02/05/2022: Juneau, AK
Due to the high demand for work placements, some students may be required to secure their own placement subject to approval by the program coordinator.
02/27/2022: Huntington, WV
Step 3: View the best colleges and universities for Accounts Payable Coordinator.
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