Description

Title: Administrative Support Specialist

Reports to: Director of Fund Development 

Classification/FLSA Status: Full Time

LOCATION: Grand Rapids Service Center 

Grade: 2

Hourly Rate Range: $18.00 - $20.00 per hour

POSITION SUMMARY: This hybrid role provides a full range of administration and organizational support for the Fund Development and Human Resources Departments. It is critical that this individual obtains the ability to professionally interact with all levels of the organization, be detail oriented, respond well to pressure, and maintain a high level of confidentiality. This role requires excellent time management, efficiency, and ability to display professional written and verbal language. The ideal candidate prioritizes maintaining a collaborative spirit to display a positive attitude. This position will be required to achieve Bloomerang certification within the first year of employment. This position has the ability to work 3 days in office and 2 days remote.

Essential Duties and Responsibilities: 

1. Manage donor database and process all gifts and acknowledgements. Reconcile donor database with Finance monthly.

2. Provide support for grant research, submissions, tracking, and reporting

3. Track and report monthly and/or quarterly on GSMISTS trusts and funds at community foundations and other foundations as appropriate. 

4. Provide support for Human Resources and Governance administrative tasks.

5. May perform other duties as assigned.

Diversity, Equity, Inclusion & Belonging

GSMISTS supports employees and volunteers who deliver and recognizes its responsibility to nurture diversity, equity, inclusion, and belonging, for girls, families, volunteers, and staff. To make the world a better place, we must commit to working together to build an inclusive society. Inclusivity is a big part of the Girl Scout DNA. Girl Scouts is a nonpolitical, nonpartisan organization, we are not red or blue, we are Girl Scouts green and proud!

GSMISTS is an Equal Opportunity Employer

Girl Scouts of Michigan Shore to Shore provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Reasonable accommodation may be made to enable individuals to perform the position’s essential function.

Requirements

Qualifications: 

1. Minimum of 5 years of professional administrative experience supporting executive level staff. 

2. Ability to work independently and accurately under the pressure of multiple deadlines, and exceedingly well organized and flexible. 

3. Excellent Microsoft Office computer skills (Word, Excel, PowerPoint, Outlook, Teams). 

4. Working knowledge of Bloomerang, preferred but not required.

5. Experience in Fund Development, preferred but not required.

6. Strong written, verbal and interpersonal skills, including exceptional customer service skills. 

7. Exceptional attention to detail including thoroughness and follow up. 

Requirements: 

1. Adherence to Girl Scouts of Michigan Shore to Shore policies and procedures. 

2. Registration as a member of Girl Scouts of the USA. 

3. Willingness to work a flexible schedule including evenings and weekends. 

4. Willingness to travel as job requires. 

5. Capability to provide own transportation and maintain valid operator license. 

Core Competencies:

• Interpersonal Relations

• Team Building

• Customer Responsiveness

• Personal Integrity and Professional Conduct

• Self-Management

• Time Management

• Fostering Diversity

• Judgment and Decision Making

• Problem Solving

• Conflict Management

• Adaptability

• Oral Communication

• Written Communication

• Information Management

• Organizational Knowledge

Fund Development Competencies:

• Leadership

• Networking

• Volunteer Relations

• Project Management

• Project Evaluation

• Fund Development

• Mentoring and Development

• Budget Administration

• Graphic Designate showcases your talents and skills.