Position Summary

General Atlantic is looking to hire an Executive Assistant and Office Manager to support a dynamic team in our San Francisco Office. The successful candidate will be exceptionally strong in time management, organization, multi-tasking, detail oriented and managing multiple senior stakeholders. This role will be supporting a VP and MD in the office along with managing the San Francisco office manager duties including oversight of the Receptionist. Additionally, you will communicate and collaborate with Executive Assistants across all departments at General Atlantic to ensure all tasks are completed in an effective/timely manner.

Responsibilities

• Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Arrange both air and ground travels along with hotel bookings though both internal and external agents.
• Book meeting rooms and offices for visiting executives relative to your department.
• Complete expense reports online by collecting all boarding passes, bills, hotel invoices, etc.
• Assist with specific personal tasks when asked to help facilitate the executive’s day to day.
• This role will support: one Vice president and one Managing Director in the San Francisco office. In addition, you will be the Office Manager overseeing the Reception for this location.

Qualifications

• At least 5 years of EA and office manager experience supporting at least one executive in a professional services organization
• Experience in the Financial Services industry is a plus
• The ability to multitask, work under pressure and think critically
• High energy level, strong communication skills, intellectual curiosity
• Desire to collaborate with colleagues throughout the firm globally
• Superior experience and competency with Microsoft Office, including Outlook, Excel, Word, and PowerPoint; strong comfort level to learn to use various other internal software tools
• Excellent written & oral communication
• Solid decision making and strong judgment

General Atlantic offers a robust reward program to all employees that will support you and your family, maintaining fulfilling, secure and healthy lives now and into the future, which includes but is not limited to medical insurance, retirement savings contributions, mental and physical health resources and an equal pay program that allows you to earn a base salary of $100,000-130,000 USD of which the exact amount offered will be driven by the degree to which you meet role requirements, additional special skills and experience. Additional reward programs, such as annual discretionary bonuses and long-term incentive programs, are available for eligible employees and are offered as recognition for performance and one’s contributions towards the organization’s success.