5 Executive Assistant Jobs in Wausau, WI
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Executive Assistant
$69k-89k (estimate)
Full Time
1 Week Ago
GastroIntestinal Associates, SC is Hiring an Executive Assistant Near Wausau, WI
Position Summary
We are currently seeking a dedicated Executive Assistant to join our team and provide administrative support to our Chief Operating Officer (COO) and other members of the Leadership Team. This full-time position involves coordinating and supporting key committees, provides marketing assistant support and development of materials, coordinates updates and maintains policy and procedure manuals, along with other administrative-related functions.
Essential Job Functions and Responsibilities
We are currently seeking a dedicated Executive Assistant to join our team and provide administrative support to our Chief Operating Officer (COO) and other members of the Leadership Team. This full-time position involves coordinating and supporting key committees, provides marketing assistant support and development of materials, coordinates updates and maintains policy and procedure manuals, along with other administrative-related functions.
Essential Job Functions and Responsibilities
- Provides daily administrative support to the Chief Operating Officer, including but not limited to typing letters and documents, faxing and scanning documents, arranging meetings and phone calls, etc.
- Coordinates meeting scheduling, agendas and minutes for GIA Board meetings, leadership council, safety committee, risk management committee, employee activities committee, and other committees as assigned.
- Assists with purchasing supplies as needed.
- Organizes catering for various meetings held internally.
- Updates and maintains policy and procedure manuals, facility contact list, GIA website, and other documents and/or sites critical to the overall operation of GIA.
- Manages Social Media (Facebook) page and responds to patient comments and reviews.
- Manages company apparel store.
- Coordinates marketing projects and works with outside vendors as assigned; including website maintenance and development, development of community and patient education materials.
- Completes projects in Microsoft Word, Excel, PowerPoint, and Adobe Acrobat Pro.
- Assists in the coordination and planning of all GIA events (including but not limited to purchasing / picking items up, tracking expenses, managing catering, creating and distributing event communication, etc.)
- Purchases physician scrubs, lab coats, and coordinates embroidery.
- In conjunction with Human Resources, coordinates conference travel planning, flights, lodging, etc. Distributes information to involved parties and audits reimbursement requests upon staff members return.
- Manages, tracks, and communicates with BOD, requests for external donations and/or sponsorships.
- Coordinates marketing for sponsorship approvals and responds to request denials.
- Coordinates the facility management with contractors, tracks and enters maintenance work orders, and assures quarterly maintenance is scheduled.
- Assists in reaccreditation surveys with the Joint Commission and AAAHC.
- Provides administrative support to other areas, as needed (i.e. fiscal, human resources, etc.)
- Performs other duties as assigned.
- Education
- Associate Degree in an Administrative, Marketing, or related program preferred.
- Licensure/Certification
- n/a
- Experience
- Three years of experience as an administrative/executive/marketing assistant highly preferred.
- Knowledge
- Knowledge of efficient office procedures and organizational practices.
- Skills
- Possess interpersonal, communication, and listening skills necessary to deal effectively and courteously with physicians, coworkers, vendors and all levels of staff.
- Proficient computer skills, specifically Microsoft Outlook, Word, Excel, PowerPoint, Adobe Acrobat, and the Internet.
- Attention to detail, submitting work with confidence in its accuracy.
- Demonstrates professionalism and respect in all forms of communication and correspondence.
- Strong organizational skills, ensuring documents and information are maintained in an orderly manner.
- Abilities
- Exhibits professionalism and sound judgment in all matters as a member of leadership in the organization.
- Ability to practice integrity by showing an uncompromising adherence to strong moral and ethical principles and values. Ability to work in a fast paced, multi-tasking environment while managing rapidly changing demands and re-prioritizing as needed.
- Ability to maintain strict confidentiality of personnel, fiscal, and health information.
- Ability to gather information accurately and efficiently
Job Summary
JOB TYPE
Full Time
SALARY
$69k-89k (estimate)
POST DATE
05/02/2024
EXPIRATION DATE
05/15/2024
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The following is the career advancement route for Executive Assistant positions, which can be used as a reference in future career path planning. As an Executive Assistant, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Assistant. You can explore the career advancement for an Executive Assistant below and select your interested title to get hiring information.
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