Payroll Coordinator - Indianapolis, IN

This is not simply a payroll processing positions. The Payroll Coordinator needs to understand payroll taxes, FICA, Medicare, State, Fed, 401k matches, stipends and reimbursements. The position is currently scheduled for two months but has the opportunity for long term for the right person. Position is not a remote or hybrid. It is on-site at the Indy location 5 days a week.

Top Items:

• ADP Workforce and multi-state understanding of taxes
• Microsoft Office products
• Soft skills - Inquisitive, Analytical, Self-starter who is not afraid to ask questions, challenge systems and brings solutions.

Key Accountabilities:

• Works alongside with HR, People Services staff to ensure employee activity is updated or input timely and accurately. You will be responsible for your payroll company ensuring worktime is correct and payroll is processed accurately for all assigned employees in accordance with US Law.
• Ensures that Company payroll processing complies with Federal and State withholding (depositing and reporting) requirements including issuing timely and accurate pay while maintaining adequate records of all data, transactions, resolving issues, responding to employee questions in a timely manner, and assuring privacy of all payroll related records.
• Ensures that payroll is compliant with all union collective bargaining agreements.
• Possess the ability to work effectively in a fast-paced environment, problem solve complex pay issues that require additional analysis or information gathering; Complete tasks to support audit activities.
• Ability to analyze each pay for anomalies or trends that may cause an issue with an employees pay. Research and prepare solutions to errors as they rise. Participate in review and balancing of year-end activity; per pay period reconciliations by providing supporting documents.
• Understand the basis for SOX compliance standards and work towards any resolving any processes that may be out of compliance.
• Serves as a backup for the payroll processors in other areas as needed.

Basic Requirements:

• US Payroll Experience required
• ADP WorkForce Now and SmartCompliance and Workday experience required
• Intermediate with MS Office; able to manipulate Word, Excel, Outlook, PDF, Teams, Copiers, required
• Associates Degree in Finance/Accounting with 3 years of payroll experience or 7 years of end-to-end processing required
• Possess the ability to analyze, communicate effectively, infer, observe, problem solve with little or no direction, and take initiative
• Ability to communicate professionally both verbal and in email or Teams communications
• Critical thinking ability is a must
• Self-starter, planning future workload is required
• Payroll Technical Skills; understanding taxes, taxable wages, W2’s, W2c’s
• Work effectively in a fast paced new and changing environment
• To be considered for this role you must be a U.S. citizen

Preferred Requirements:

• Bilingual (Fluent in English and intermediate in Spanish) preferred
• CPP or FPC Certification
• Strong Organizational Skills (we are a paperless environment)
• Able to communicate at a high level of aptitude and with all levels of employees
• Decision Making (knowing when and how to act and when to escalate)

Job Types: Full-time, Contract

Pay: $18.00 - $23.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work setting:

• Office

Education:

• Associate (Required)

Experience:

• Payroll: 3 years (Preferred)
• ADP Workforce Now: 3 years (Preferred)
• Multi-State Tax: 3 years (Preferred)
• SmartCompliance System: 3 years (Preferred)
• MS Office Suite: 3 years (Preferred)

Ability to Relocate:

• Indianapolis, IN 46225: Relocate before starting work (Required)

Work Location: In person