About Us

Summary

Essential Duties & Responsibilities

• Handle documentation of new vendors requests in SAP.
• Maintain accurate vendor files. Maintain and monitor vendors terms on invoices
• Print and date stamp invoices via mail or email
• Scan and email invoice copies to Purchasing Dept when PO does not match or needs correction
• Scan and email invoices without PO’s for approval
• Match invoices to SAP purchase orders
• Display SAP PO’s and write GL coding and Internal Order #’s on PO’s
• Review invoices to determine taxability and if vendor invoices correctly
• Accrue tax when applicable
• Complete and maintain Resale Certificates & Exemption Certificates for all states. Supply forms to vendors upon purchase of single item transactions. Update yearly if requested by vendor
• Consistently review updates and verify tax changes on graphic material exemptions for Manufacturing by state
• Work with Corporate Accounting on CapEx invoices. Scan and email copies prior to processing for review. Process against the PO only on final payments of CapEx invoices
• Voucher AP invoices for payment
• Voucher deposit checks and contract advance payments
• Mail original invoices in AP Batch envelopes to Corporate AP for processing
• Maintain monthly vendor statements
• Accrue open invoices and PO’s for month end closing
• Assist in month end closings when needed
• Perform other duties as assigned.

Education & Experience

• High School Diploma is required
• Data Entry skills
• Strong Organization skills
• Solid attention to detail to ensure accuracy of information
• Excellent MS Suite skills including Excel, Word, Outlook

Diversity Commitment